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Procurement Officer
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The position
Role Summary:
The Procurement Officer will responsible for managing procurement activities to ensure timely, cost-effective, and compliant acquisition of goods, works, and services in accordance with organizational policies, donor regulations, and best practices.
Responsibilities:
Procurement Planning
Assist in the development and implementation of annual procurement plans.
Consolidate procurement requests from project and prepare procurement schedules.
Ensure alignment of procurement activities with project timelines and budgets.
Compliance & Documentation
Ensure all procurement activities comply with organizational policies and donor requirements.
Maintain accurate and complete procurement records, contracts, and supplier databases.
Prepare procurement reports and ensure proper documentation for audits.
Contract Management
Draft, review, and manage procurement contracts and service agreements.
Monitor supplier performance to ensure adherence to contractual terms, quality standards, and delivery schedules.
Resolve disputes and escalate issues as required.
Coordination & Communication
Work closely with project managers, finance, logistics, and other departments to ensure smooth procurement processes.
Liaise with external vendors and service providers to negotiate best value for money.
Provide guidance and support to staff on procurement procedures.
Risk Management & Ethics
Identify potential risks in procurement processes and recommend mitigation measures.
Ensure transparency, fairness, and accountability in all procurement activities.
Adhere to the organization’s code of conduct, ensuring zero tolerance for fraud and corruption.
The requirements
Education: 16 of Year of Education with major in procurement, supply chain, business administration, Management, or a related field from a reputable institution.
At least 3-5 years of relevant experience. Advanced expertise in MS Excel is essential and having experience in working with donor agencies will be an added advantage.
Familiarity with accounting software is an added advantage.
Skills and Abilities:
Strong organizational and time-management skills.
Strong understanding of public procurement rules PPRA and donor regulations.
Excellent communication and interpersonal abilities.
Strong knowledge of procurement policies, donor regulations, and local market conditions.
Proficiency in MS Office (Word, Excel, PowerPoint).
Ability to multitask and work under minimal supervision.
Additional Information:
The position is based in Gupis.
This is a local posting only.
Sector
Culture
About the Agency
The Aga Khan Trust for Culture (AKTC) focuses on the physical, social, cultural and economic revitalisation of historic urban environments. Its programmes include: the Aga Khan Award for Architecture; the Aga Khan Historic Cities Programme; the Aga Khan Music Initiative; the Aga Khan Music Awards; the on-line resource Archnet.org; the Aga Khan Program for Islamic Architecture at Harvard University and the Massachusetts Institute of Technology; and the Aga Khan Museum in Toronto, Canada.
Region
South Asia
Location
Pakistan
Salary
Salary and package to attract the best candidate
Job Expires
10-Dec-2025
Apply for job
Save
Role Summary:
The Procurement Officer will responsible for managing procurement activities to ensure timely, cost-effective, and compliant acquisition of goods, works, and services in accordance with organizational policies, donor regulations, and best practices.
Responsibilities:
Procurement Planning
Assist in the development and implementation of annual procurement plans.
Consolidate procurement requests from project and prepare procurement schedules.
Ensure alignment of procurement activities with project timelines and budgets.
Compliance & Documentation
Ensure all procurement activities comply with organizational policies and donor requirements.
Maintain accurate and complete procurement records, contracts, and supplier databases.
Prepare procurement reports and ensure proper documentation for audits.
Contract Management
Draft, review, and manage procurement contracts and service agreements.
Monitor supplier performance to ensure adherence to contractual terms, quality standards, and delivery schedules.
Resolve disputes and escalate issues as required.
Coordination & Communication
Work closely with project managers, finance, logistics, and other departments to ensure smooth procurement processes.
Liaise with external vendors and service providers to negotiate best value for money.
Provide guidance and support to staff on procurement procedures.
Risk Management & Ethics
Identify potential risks in procurement processes and recommend mitigation measures.
Ensure transparency, fairness, and accountability in all procurement activities.
Adhere to the organization’s code of conduct, ensuring zero tolerance for fraud and corruption.
The requirements
Education: 16 of Year of Education with major in procurement, supply chain, business administration, Management, or a related field from a reputable institution.
At least 3-5 years of relevant experience. Advanced expertise in MS Excel is essential and having experience in working with donor agencies will be an added advantage.
Familiarity with accounting software is an added advantage.
Skills and Abilities:
Strong organizational and time-management skills.
Strong understanding of public procurement rules PPRA and donor regulations.
Excellent communication and interpersonal abilities.
Strong knowledge of procurement policies, donor regulations, and local market conditions.
Proficiency in MS Office (Word, Excel, PowerPoint).
Ability to multitask and work under minimal supervision.
Additional Information:
The position is based in Gupis.
This is a local posting only.
Sector
Culture
About the Agency
The Aga Khan Trust for Culture (AKTC) focuses on the physical, social, cultural and economic revitalisation of historic urban environments. Its programmes include: the Aga Khan Award for Architecture; the Aga Khan Historic Cities Programme; the Aga Khan Music Initiative; the Aga Khan Music Awards; the on-line resource Archnet.org; the Aga Khan Program for Islamic Architecture at Harvard University and the Massachusetts Institute of Technology; and the Aga Khan Museum in Toronto, Canada.
Region
South Asia
Location
Pakistan
Salary
Salary and package to attract the best candidate
Job Expires
10-Dec-2025
Apply for job
Save
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