Procurement Officer

1. Job Purpose
The Procurement Officer is responsible for supporting the Administration Manager with the internal procurement process. This includes preparing PR (Purchase Requisitions), raising LPO (Local Purchase Orders) in the system, and GRN (Goods Received Notes) creation and services required by the organization. This role ensures all procurement activities are conducted in a timely and cost-effective manner, while maintaining accurate records.
2. Key Responsibilities
* Assist in the sourcing and purchasing of goods and services as per the organization's requirements.
* Prepare and process purchase requests and purchase orders, ensuring accuracy and completeness.
* Maintain and update procurement records, including vendor information and purchase history.
* Track the delivery of purchased items and resolve any discrepancies or issues.
* Collaborate with internal departments to understand procurement needs.
* Ensure compliance with the company's procurement policy and procedures.
* Prepare reports on procurement activities and performance metrics as required.
* Responsible for assisting in the entire assigned procurement internal process, from sourcing to purchase order processing and vendor payment.
* Maintain accurate and up-to-date procurement records.
* Support the negotiation and management of supplier contracts.
3. Qualifications & Skills
* Education: A Bachelor's degree in business administration, Supply Chain Management, or a related field.
* Work Experience: Minimum of 3-5 years of experience in a procurement or purchasing role.
* Competencies & Skills:
* Ability to work independently and as part of a team.
* Strong problem-solving and decision-making abilities.
* Ability to handle confidential information with discretion.
* Excellent multitasking abilities and adaptability to changing priorities.
* Proficient in MS Word, MS Excel, and MS Outlook.
4. Job Complexity & Judgment
* Must have the ability to manage multiple procurement tasks and prioritize workload efficiently.
* Must be able to identify and resolve issues related to procurement processes and supplier performance.
* Requires strong analytical skills to evaluate vendor proposals and make informed purchasing decisions.
* Must exercise sound judgment in handling confidential and sensitive procurement information.
* Clear, concise communication with team members and vendors is essential for collaboration and problem-solving.
* Quick thinking and resourcefulness to address unexpected challenges, such as maintenance issues or decision-making.
5. Key Relationships (Internal & External)
* Internal:
* Collaborate with the Admin representative to understand their procurement needs and provide timely support.
* Work closely with finance and accounting teams to ensure the accurate processing of purchase orders and payments.
* External:
* Liaise with suppliers and vendors under the direction of the Administration representative.

Job Type: Full-time

Pay: AED3,500.00 - AED4,000.00 per month