Procurement Officer

PROCUREMENT OFFICER

About Us

Founded in 2003, we’ve built a legacy of unforgettable experiences across the Middle East. From cultural festivals to flagship public events, our work blends logistical excellence with creative ambition to shape moments that matter.

We are LINKVIVA — creators of experiences that live beyond the day.

Our Energy (Values) – The 5Ps

👫 People – We rise by lifting others.

🌈 Positivity – We see the light, even in chaos.

🎯 Perfection – Not flawless. But fearless in chasing better.

🧭 Pioneering – We break molds, not rules.

❤️ Passion – We lead with fire in the belly.

Why You Should Join Us

💼 Be the Backbone of Delivery – You’ll play a critical role in ensuring our projects have the right partners, materials, and services in place to deliver exceptional experiences.

🎪 Events-Driven Environment – From large-scale festivals to high-profile productions, you’ll source across diverse categories where no two briefs are the same.

🤝 Ownership & Impact – You’ll manage the full procurement lifecycle, build trusted supplier partnerships, and directly influence cost efficiency and quality standards.

📈 Hands-On, High-Responsibility Role – Ideal for someone who enjoys negotiation, problem-solving, and working closely with cross-functional teams in a fast-paced environment.

About the Role

As a Procurement Officer at LINKVIVA, reporting to the Procurement Manager, you will play a key role in ensuring that both project and non-project requirements are sourced efficiently, cost-effectively, and in line with our quality standards. You will be responsible for managing the full procurement lifecycle — from vendor sourcing and negotiations through to purchase orders, documentation, and budget tracking — supporting the successful delivery of our events and operations.

What You’ll Do

• Identify, evaluate, and onboard potential vendors, suppliers, and contractors across event materials and services, building and maintaining a strong supplier database

• Manage vendor registration processes, ensuring verified suppliers are approved through internal systems and management sign-off

• Secure a minimum of 3–5 quotations per requirement, conduct comparisons, and negotiate pricing, contracts, and terms to achieve the best value while maintaining quality standards

• Generate and manage purchase orders, ensuring accuracy, compliance, and timely delivery of goods and services

• Collaborate closely with internal stakeholders to monitor procurement budgets, track expenses, and identify cost-saving opportunities

• Ensure all procured materials and services meet agency standards, project specifications, and operational requirements

• Build and maintain strong, long-term supplier relationships to support future project delivery

• Monitor and manage inventory levels for event materials, reducing wastage and maintaining optimal stock levels

• Maintain accurate documentation and records of procurement activities, contracts, and vendor communications

About You

You are detail-oriented and commercially aware, with a structured approach to procurement and a commitment to quality. You thrive in fast-paced environments and are confident working across multiple stakeholders and deadlines.

You bring:

• Strong negotiation and vendor management skills

• Clear communication and stakeholder coordination abilities

• Sound problem-solving skills and decision-making confidence

• The ability to prioritize and adapt in deadline-driven environments

• A collaborative, team-focused mindset

Requirements:

✅ Bachelor’s degree in a related field (Engineering preferred)

✅ 2–3 years of procurement or supply chain experience within the UAE events, fabrication, joinery, or production industry

✅ Strong negotiation and supplier management experience

✅ Proficiency in procurement systems and tools

✅ Excellent organizational and communication skills