Procurement Officer

Company overview:
Property Care is a maintenance and renovation company providing planned and reactive maintenance, refurbishments and renovation services for residential and commercial properties. We focus on high-quality workmanship, timely delivery and cost-effective, compliant procurement of materials and subcontracted services. The Procurement Officer will support the build-out of a formal procurement function and manage day-to-day purchasing activities.

Key responsibilities:

• Department set-up support
  • Assist in documenting procurement vision, policies and standard operating procedures as the procurement function is established.
  • Help define roles, workflows and approval matrices in consultation with senior management
• Purchasing & supplier management (end-to-end)
  • Process purchase requisitions, issue RFQs/POs, track deliveries and confirm invoices for payment.
  • Source and evaluate suppliers for materials, equipment and subcontracted works based on cost, quality, compliance and lead times.
  • Negotiate prices and commercial terms within delegated authority; escalate larger contracts to senior management.
  • Monitor stock levels, coordinate reorders and support inventory control practices.
  • Resolve delivery, quality or invoicing discrepancies and follow up on corrective actions.
• Vendor relationship & performance
  • Maintain supplier database and up-to-date vendor documentation (agreements, certificates, insurance).
  • Conduct routine supplier performance checks and report issues to procurement management.
  • Support supplier on-boarding and due diligence checks.
• Budgeting, reporting & analysis
  • Support monitoring of procurement spend against budget and flag variances.
  • Produce regular reports (spend, lead times, supplier performance, savings) and maintain procurement records.
  • Analyse procurement data to identify cost-saving or efficiency opportunities.
• Compliance & risk management
  • Ensure procurement activities adhere to company policies, health & safety, legal and ethical standards.
  • Maintain audit-ready documentation and support procurement audits.

Required qualifications & experience:

• Bachelor’s degree in Business, Supply Chain, Procurement, Construction Management or related field.
• 2–5 years’ procurement experience, ideally in construction, maintenance, renovation or facilities sectors.
• Hands-on experience with procurement/ERP systems; experience participating in software implementation desirable.
• Strong negotiation and supplier management skills.
• Proficient in MS Excel and comfortable with data analysis and reporting.
• Excellent communication, organization and stakeholder management skills..
• Fluent in English; additional languages relevant to the region are an advantage.