Procurement Operations Senior Specialist

Job Purpose

To manage and oversee the end-to-end procurement operations lifecycle, ensuring timely and cost-effective sourcing of materials and services while maintaining full compliance with internal policies, contractual obligations, and applicable regulatory requirements.

Key Accountabilities

Procurement Operations

• Manage the full procurement lifecycle from purchase order creation through closure, ensuring accuracy, timeliness, and compliance with internal policies and procedures.
• Oversee daily procurement operations and coordinate closely with Planning, Warehouse, Finance, and internal user departments to ensure timely fulfillment of material and service requirements.
• Ensure procurement activities align with approved budgets, contracts, and operational needs.

Documentation & Compliance

• Ensure completeness, accuracy, and proper archiving of procurement documentation to support invoice clearance, timely supplier payments, and audit readiness.
• Monitor purchase order dates versus invoice dates and resolve discrepancies in coordination with Finance.
• Ensure adherence to tax rules, regulations, and internal control requirements.

Supplier & Contract Management

• Manage supplier relationships to ensure on-time delivery, compliance with contractual terms, and fulfillment of quality and service requirements.
• Support the proper execution of contracts to safeguard company interests and minimize commercial and operational risks.
• Assist in supplier performance evaluations and maintenance of the approved vendor list in alignment with agreed service levels.

Process Improvement & Systems

• Identify, recommend, and implement procurement process improvements to enhance efficiency, strengthen controls, and optimize operational costs.
• Maintain accurate procurement records and leverage ERP systems and digital tools to ensure data integrity, transparency, and informed decision-making.

Reports

• Budget Reports
• Purchase Order Date vs. Invoice Date Reports

Functional & Core Competencies

• Embracing Change
• Pursuing Goals
• Examining Information
• Convincing & Influencing
• Articulating Information Clearly
• Following Procedures
• Meeting Timescales

Job Specifications

Academic & Professional Qualifications

• Bachelor’s degree in Engineering, Business Administration, Finance, Accounting, or a related field.

Experience

• 3–4 years of experience in Procurement Operations, preferably within Direct Procurement or a similar operational procurement environment.

Skills & Abilities

• Strong communication and negotiation skills.
• Effective time management and prioritization abilities.
• Analytical and numerical aptitude.
• Strong teamwork and stakeholder coordination skills.
• Proficient in Microsoft Office applications.
• Solid understanding of tax rules and regulatory requirements related to procurement.