Procurement Senior Associate

Job Purpose

The Procurement Senior Associate is responsible for managing mid-to-complex procurement activities, supporting sourcing initiatives, analyzing spend data, and ensuring a smooth procurement process. The role includes supplier negotiation, contract support, resolving escalated issues, and working closely with internal stakeholders to achieve cost, quality, and delivery objectives.

Key Responsibilities:

Procurement & Sourcing Activities

• Manage end-to-end purchasing for assigned categories (goods, materials, or services).

• Conduct RFQs/RFPs and evaluate supplier proposals using cost and value analysis.

• Assist in developing category strategies and savings initiatives.

• Recommend best sourcing options based on cost, quality, and risk factors.

Supplier & Stakeholder Management

• Act as a key point of contact for suppliers and internal departments.

• Monitor supplier performance and address escalations proactively.

• Support supplier onboarding, qualification, and compliance checks.

• Build strong stakeholder relationships to understand business needs.

Contract & Negotiation Support

• Negotiate pricing, commercial terms, delivery schedules, and payment terms.

• Assist in drafting and reviewing contracts or framework agreements.

• Ensure adherence to legal, regulatory, and internal procurement policies.

• Track contract expiries and support renewal or rebid processes.

Operational Excellence & Process Improvement

• Analyze spend data to identify savings and efficiency opportunities.

• Improve procurement workflows and documentation accuracy.

• Support audits, compliance reviews, and continuous improvement initiatives.

• Mentor and guide junior procurement associates/buyers.

Systems & Reporting

• Maintain accurate procurement data in ERP/procurement systems (SAP, Oracle, Coupa, etc.).

• Prepare reports on spend, savings, supplier performance, and procurement KPIs.

• Track PO status, delivery schedules, and resolve discrepancies.

Qualifications & Experience

Education

• Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, Finance, or a business related field.
• Professional certifications such as CIPS, CPSM, CSCP, or equivalent are an advantage.
• Post-graduate studies in supply chain, operations, or business are preferred but not mandatory.

Experience

• 3–5 years of procurement or sourcing experience, ideally in multi-category purchasing (goods, materials, or services).
• Prior experience in F&B, retail, hospitality, or FMCG industries is highly preferred.
• Hands-on experience managing RFQs/RFPs, negotiating commercial terms, and working with suppliers across diverse markets.
• Experience working with ERP systems (Oracle, SAP, Coupa, or similar) is essential.
• Proven track record in cost savings, supplier management, and procurement operations.
• Exposure to contract drafting, renewals, and compliance processes is an advantage.

Skills & Competencies

Technical Skills

• Strong understanding of procurement processes, category management, and sourcing methodologies.
• Proficiency in MS Office (Excel, PowerPoint, Word)
• Familiarity with procurement analytics, cost modelling, and supplier performance tracking.
• Ability to interpret contracts, commercial terms, and pricing structures.
• Working knowledge of ERP/procurement systems (SAP, Oracle Fusion, Coupa).

Core Competencies

• Excellent negotiation and communication skills.
• Strong analytical thinking and attention to detail.
• Ability to manage multiple priorities and work under pressure.
• High level of integrity, professionalism, and stakeholder management.
• Problem-solving mindset with a focus on continuous improvement.
• Collaborative team player with the ability to build strong cross-functional relationships.