Procurement Specialist

Blackwood, United States

POSITION GOALS

Procurement Specialist will report directly to the Manager of Purchasing and will assist the College community in the procurement of goods and services necessary to support the College’s mission while assuring compliance with Federal and State of New Jersey purchasing regulations as well as assist with management of contract management data entry, maintain and obtain documentation, maintain terms of contract and begin contract process when contracts are up for renewal.
Procurement Specialist will remain consistent with Camden County College’s acknowledgement of the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, in our workplaces and society

ESSENTIAL FUNCTIONS

Regularly update and organize purchasing documents following records retention rules; help maintain, test, and train staff on document imaging system upgrades as directed.
Support online ordering for office supplies with the vendor to reduce paper use and help with other online purchases as needed.
Assist with all purchasing tasks such as requesting bids, preparing contracts, and ensuring compliance with policies for bids, quotes, and contracts.
Keep track of procurement logs and contract expiration dates to make sure all contracts are renewed or approved before they expire.
Help College staff with order questions, follow up on delayed or incomplete shipments, coordinate returns, and resolve vendor issues quickly and according to College rules.
Support the Finance Enterprise online purchasing system, including testing, maintenance, and customer service for purchase and contract modules.
Review and edit online purchase requests to ensure accuracy and compliance with College and state purchasing policies.
Schedule and organize meetings with vendors, including arranging product samples and demonstrations as needed.
Conduct procurement training for College staff and coordinate training sessions for new employees or refreshers as requested.
Attend training sessions and vendor events related to procurement regulations and industry updates at state and local levels.
Investigate billing issues and help resolve discrepancies with vendors and departments.
Enter contract data, maintain contract documents, track contract terms, and notify departments when contracts are about to expire.
Guide departments on proper purchasing procedures, help gather pricing information, assist in preparing bids or proposals, and support contract negotiations and Board presentations.
Review finance updates and advise the College on staying compliant with new laws and policies as directed.
Perform other duties assigned by the Manager of Purchasing or Executive Director of Finance and Planning.

Minimum Qualifications

Associate’s degree or a minimum of three-five years related experience may be substituted; knowledge of day-to-day operations of a community college purchasing office highly desirable.
Certificates in Public Purchasing 1, 2, 3 and Municipal Finance Administration through Rutgers Center for Government Services. Must obtain within two years from date of hire.
Ability to compose, proofread and edit correspondences, reports, bid or proposal specifications, board award Resolutions for documents requiring attention to detail.
Three years of experience with automated accounting system software.
Experience with document imaging and documentation requirements.
High level computer skills with demonstrated proficiency in Microsoft Word, Excel and Internet.
Comprehension of legal and contractual terms and conditions.
Ability to multi-task and manage multiple projects simultaneously within a high paced, team oriented working environment.
Capable of working well under pressure, meeting specific deadlines and having the ability to recognize and establish priorities for project completion.
Familiarity with NIGP (National Institute of Governmental Purchasing) commodity codes preferred.
Working knowledge of State regulations pertaining to County College Contracts Law for community college purchasing.
Experience working with Procurement & various types of contracts for Higher Education.

Benefits

Camden County College offers a comprehensive benefits package to our full-time employees that includes medical, prescription, dental plans, life insurance, short & long- term disability, retirement plans, and a flexible spending account. The College also offers a generous paid time off policy, as well as paid holiday time. Additional benefits include an Employee Assistance Program (EAP), tuition reimbursement, tuition waiver programs and professional development opportunities.

Special Instructions for Applicants Published Salary Range $53,000 -$58,000 Job Open Date 09/23/2025 Job Close Date Open Until Filled No Job Category Administrative/Staff Application Types Accepted Main App - Applicant

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