Procurement Specialist

Immediate Need for Procurement Specialist position in Alameda, CA with a biotech company.

Must Have

• Advanced Excel
• Procurement Specialist
• Ariba
• Microsoft 365
• Microsoft Outlook
• P2P
• SAP

Nice To Have

• Ad Hoc Analysis
• Ad Hoc Reporting
• Lean Six Sigma
• Microsoft PowerPoint
• Tableau

SUMMARY/JOB PURPOSE:

The Procurement Specialist will have an end-to-end understanding of the Indirect Source-to-Pay process and the ability to work cross-functionally with internal & external partners. The primary responsibility of the Procurement Specialist will be to serve our internal customers by performing assigned procurement functions which will include: creating & converting goods & services Requisitions to Purchase Orders per designated categories, performing follow-up and tracking of orders when applicable, obtaining quotes and other required vendor information for compliant purchasing, and entering and updating purchasing information in SAP & Ariba. This role may include collaboration with Category Managers in sourcing goods & services, key vendor relationship management, other stakeholders across the business as needed. The Procurement Specialist will support Procurement projects assigned by manager and provide purchasing training to supporting departments. This role will provide insightful analysis using procurement, vendor master, and accounts payable data to make recommendations for continuous improvement within the Source-to-Pay operation.

DUTIES/RESPONSIBILITIES:

· Collaborate with key stakeholders and develop strong internal relationships to ensure requisitions and purchase orders (goods and services) are transacted efficiently and effectively to meet internal customer needs.

· Provide training and day-to-day support on procurement systems, policies, and processes for end users.

· Manage CAPEX and special product procurement (i.e., regulated chemicals, reagents, or hazardous materials) while following company procedures and external requirements for such goods.

· Rectify accounts payable and receiving discrepancies when necessary.

· Support supplier onboarding and assist with supplier maintenance of records and other master data in SAP

· Provide cross-functional support for small-medium scale projects that lead to efficiency on procurements systems, processes, and tools, and within Procurement Operations

· Provide analytical support for procurement projects. This may include utilizing Tableau, Excel, or AI-powered agents to generate reports for reviewing procurement activities and identifying continuous improvement opportunities

· Other duties as assigned

SUPERVISORY RESPONSIBILITIES:

· N/A

EDUCATION/EXPERIENCE/KNOWLEDGE & SKILLS:

Education:

· Bachelor’s degree in related discipline + three years of related experience; or

· Master’s degree in related discipline of related experience; or

· Equivalent combination of education and experience

· Lean Six Sigma Training (preferred but not required)

Experience:

· Minimum 3 years’ experience in the pharmaceutical and biotech industries; or

· Ariba & SAP expertise in procurement related module and vendor master; or

· Academic education (Bachelor ideal, Masters preferred) in Supply Chain or Procurement discipline

Knowledge, Skills and Abilities:

· Comprehensive understanding of the Indirect Source-to-Pay process

· Demonstrated analytical and problem-solving skills in a collaborative environment.

· Exceptional customer service and prioritization skills.

· Comprehensive understanding of the necessity of Vendor Master, PO accuracy & completeness.

· Working knowledge of elements of capital expenditure purchases.

· Possess a high degree of integrity, accept responsibility for work activities, and have the drive to see them through to timely completion.

· Proven team player and collaborator yet effectively works independently.

· Builds productive internal and external working relationships.

· Applies existing and acquired job skills and company policies/procedures to all endeavors.

· Professional and clear communication skills both written and oral.

· Works on complex problems of diverse scope that require evaluation of a variety of factors and able to resolve a wide range of issues in creative ways.

· Able to outline process improvement solutions to enhance efficiency and scalability and proactively identify and provide updates and/or escalation.

· Uses professional concepts, company policies & problem-solving skills to work on issues of varied scope where analysis of data and options requires systems knowledge and process improvement mindset.

· Able to foster a constructive team environment.

· Has a strong willingness to continue learning new skills and positively adapts to change