Procurement Specialist

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Boxabl is an innovative construction manufacturing company based in Las Vegas, NV. Our mission is to significantly lower the cost of home ownership for everyone by designing high-quality auxiliary dwelling units that meet the highest standards of quality, strength, and sustainability. At Boxabl, we value individuals who thrive in fast-paced, ever-changing environments.

Job Summary

As a Procurement Specialist, you will play a pivotal role in ensuring the seamless acquisition of quality products and materials for our business operations. Your responsibilities will encompass a range of tasks from market research and supplier relationship management to process optimization and data analysis. This dynamic role requires a blend of critical thinking, negotiation prowess, and exceptional communication skills.

Job Duties and Responsibilities

Sourcing and Strategy:

- Develop and implement procurement strategies for indirect goods and services (e.g., IT, marketing, professional services, facilities, MRO, travel, office supplies).
- Analyze spend data, market trends, and internal demand to identify cost-saving opportunities and process efficiencies.
- Execute the end-to-end sourcing process for assigned categories, including Request for Information (RFI), Request for Proposal (RFP), and Request for Quote (RFQ).

Contract Management and Negotiation:

- Negotiate contracts, terms, and pricing with suppliers to secure favorable terms, conditions, and service levels.
- Draft, review, and manage contracts (in collaboration with Legal) from initiation through execution and renewal.
- Ensure all contracts and procurement activities comply with BOXABL's policies, legal requirements, and regulatory standards.

Procure-to-Pay (P2P) Process Management:

- Process purchase requisitions (PRs) and create purchase orders (POs) in BOXABL's ERP system.
- Monitor open POs, track delivery schedules, and coordinate with internal stakeholders and vendors to ensure timely delivery of goods and services.
- Collaborate with Accounts Payable (AP) to resolve invoice discrepancies, payment holds, and other procure-to-pay issues.

Stakeholder Collaboration:

- Serve as the primary point of contact for internal business units to understand their needs and provide expert guidance on procurement best practices.
- Drive communication and alignment between procurement, finance, legal, and other departments throughout the sourcing and vendor lifecycle.

Vendor Onboarding Execution:
- Manage the end-to-end process for onboarding new indirect suppliers to the procurement system and approved vendor list.
- Collect and verify all required vendor documentation, including banking information, tax forms (e.g., W-9, W-8), and certificates of insurance.
- Coordinate internal approvals for new vendors, ensuring all necessary due diligence and compliance screenings are completed.
Compliance and Governance:
- Ensure all vendor onboarding activities adhere to internal risk management, information security, and financial compliance policies.
- Maintain accurate, complete, and up-to-date vendor records and master data within the procurement system.
Supplier Relationship and Performance Management:
- Develop and maintain strong, collaborative relationships with key suppliers post-onboarding.
- Monitor and evaluate supplier performance against established Key Performance Indicators (KPIs), Service Level Agreements (SLAs), and contractual obligations.
- Address and resolve performance issues, working with suppliers on corrective action plans as needed.

Relevant experience in procurement and supply management is preferred.
Excellent computer skills, including proficiency in Excel, Microsoft Word, and PowerPoint.
Strong critical thinking and negotiation skills.
Outstanding communication skills, both written and verbal.
Proven knowledge of inventory management.
Excellent mathematical and analytical skills.
Working knowledge of data analysis and forecasting tools, with the ability to derive actionable insights from data.
Interpersonal skills and the ability to build and improve trusting relationships.
Knowledge of NetSuite ERP is a plus.

Work Environment/Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an open-minded environment that allows for collaboration inside and outside of your department.
You must be able to operate standard office equipment (desktop, laptop, printer, scanner, etc.).
Must be able to walk short distances and within the factory occasionally to perform job duties when necessary.
You may be stationary at a laptop or desktop computer for most of your day creating and compiling, preparing, and analyzing data that may include extensive reading and/or research.
May have to express or exchange ideas verbally to clients or the public and to convey detailed spoken instructions to other employees accurately, loudly, or quickly.