Procurement Specialist

Job Summary
The Procurement Specialist is responsible for managing the purchasing activities of a multi-site outpatient group practice, ensuring timely and cost-effective procurement of medical, office, and capital supplies. This role develops vendor relationships, negotiates contracts, monitors inventory levels, and ensures all purchasing activities align with the organization’s clinical, financial, and operational goals.

Key Responsibilities:

Procurement Operations

• Coordinate and manage procurement processes for medical supplies, office equipment, pharmaceuticals, lab services, and facility items across all practice locations.
• Execute purchase orders and requisitions in accordance with organizational policies and approved budgets.
• Source vendors, request quotes, evaluate bids, and negotiate pricing, payment terms, and delivery schedules.
• Maintain an accurate, centralized purchasing system and ensure alignment with supply chain workflows.

Vendor Management

• Establish and manage relationships with vendors and suppliers to optimize service, delivery, and cost.
• Evaluate vendor performance regularly and resolve supply chain or service issues promptly.
• Ensure compliance with group purchasing organization (GPO) agreements when applicable.
• Track vendor contracts, monitor renewal dates, and facilitate renegotiation or RFP processes as needed.

Inventory and Cost Control

• Collaborate with clinic managers and clinical teams to assess supply needs and maintain par levels.
• Monitor usage trends and identify cost-saving opportunities through standardization or bulk purchasing.
• Conduct periodic audits of inventory systems and storage areas to ensure accuracy and eliminate waste.

Compliance and Documentation

• Ensure compliance with regulatory guidelines for medical procurement, storage, and usage (e.g., OSHA, FDA, DEA).
• Maintain documentation for audits, including purchase orders, packing slips, and invoices.
• Support the finance team with invoice reconciliation, budget tracking, and reporting.

Process Improvement

• Develop procurement policies, workflows, and SOPs to improve consistency and efficiency.
• Identify and implement technology solutions to streamline purchasing and inventory processes (e.g., ERP systems, inventory tracking tools).
• Support clinical and administrative leadership with data for decision-making around vendor selection, capital purchases, and supply budgeting.

Qualifications:

• Bachelor’s degree in Business Administration, Supply Chain Management, Healthcare Administration, or related field preferred.
• 3+ years of experience in procurement, preferably in a healthcare, outpatient, or group practice environment.
• Strong negotiation and contract management skills.
• Proficiency with purchasing software, inventory management systems, and Microsoft Office Suite.
• Understanding of medical terminology, supply chain logistics, and healthcare regulations.
• Excellent attention to detail, time management, and organizational skills.

Job Type: Full-time

Pay: $80,000.00 - $90,000.00 per year

Education:

• Bachelor's (Required)

Experience:

• Vendor management: 2 years (Required)
• Inventory control: 2 years (Required)
• Cost control: 2 years (Required)
• Compliance: 2 years (Required)

Ability to Commute:

• Mesa, AZ 85202 (Required)

Work Location: In person