Procurement Specialist

POSITION OBJECTIVE:

The Procurement Officer is responsible for executing end-to-end procurement activities, including purchase order creation, Item Creation on ERP System, vendor coordination and negotiation, shipment follow-up, payment follow up with Finance team, and system postings. The role ensures timely material availability, accurate documentation, and effective coordination with the warehouse, finance, and brand teams, while ensuring all transactions are properly processed through the ERP system., and alignment with the company’s supply chain strategy.

DUTIES AND RESONPONSIBILITIES:

Primary Accountabilities:

· Create and process Purchase Orders (POs) in the ERP system in accordance with approved requisitions and company policies.

· Coordinate with vendors on delivery schedules, payment terms, and service levels.

· Follow up with suppliers to ensure timely dispatch and delivery of materials.

· Coordinate closely with the warehouse team and crate ASN timely to ensure proper receipt of shipments.

· Identify and report any shortages, excess quantities, or discrepancies during shipment receiving.

· Coordinate with suppliers and internal teams to resolve discrepancies, including arranging Credit Notes or Debit Notes when required.

· Ensure proper posting of invoices, credit notes, and procurement-related transactions in the ERP system.

· Maintain accurate procurement records, supplier documentation, and transaction logs.

· Support month-end and year-end closing activities related to procurement.

· Ensure compliance with internal procurement procedures, audit requirements, and approval matrices.

· Assist in vendor performance evaluation and continuous improvement initiatives.

DESIRED QUALIFICATIONS

1. Bachelor’s degree in supply chain management, Logistics, Business Administration, or related field.

2. Minimum 4–56 years of experience in procurement, or supply chain operations.

3. ERP system -EBS Oracle experience is mandatory

Specifications:

· Strong knowledge of procurement processes, sourcing strategies, and supplier management.

· Experience negotiating contracts, purchase orders, and agreements.

· Experience of working in GCC and Middle East region would be preferred.

· Skilled in vendor evaluation, supplier performance tracking, and cost optimization.

· Understanding of supply chain planning, inventory management, and logistics.

· Knowledge of ERP (oracle) EBS

· Is a team player, and is able to work as a team

· Have good negotiations skills.

· Good knowledge of English language, Arabic will be an added advantage.

· Strong problem-solving and analytical capabilities to make data-driven decisions under pressure.

Required competencies:

· Supplier Relationship Management

· Cost Optimization & Budget Management

· Transportation and Logistics

· Inventory management

· Suppliers' relations management

· Planning, Coordinating, and Organizing

· Teamwork & Collaboration

· Analytical Thinking & Problem Solving

· Adaptability & Flexibility

Job Type: Full-time

Pay: QAR5,500.00 - QAR6,000.00 per month