Procurement Specialist

Position Overview:
Responsible for analyzing procurement objectives and needs, researching the market,
assessing vendor options, sourcing quotes, reviewing and advising on the costs/bids, and
purchasing company-wide goods and services acting as liaison between the company and
its vendors while ensuring invoices are accurately paid, suppliers meet company
expectations for quality, and costs are controlled in compliance with all company policies,
federal, state and local regulations and laws affecting the department and industry.

Essential Functions:

• Must be at work on time/when expected, representing the company in a positive and

professional manner, leading by example in dress, composure and behavior.

• Performs diverse, highly responsible, complex, and non-supervised administrative and

office management functions including market research and vendor back up plans.

• Manages supplier performance(s) making sure what is promised is delivered, on time,

at contracted prices, tracking delays or order variances for root cause resolution.

• Drafts, reviews and manages supplier agreements to ensure compliance with

organizational policies.

• Maintains organized records of supplier bids, procurement trackers, reports, and

supporting documentation.

• Track vendor performances and invoices, ensuring timely payments and positive

vendor relations.

• Assists Accounts Payable with invoice review and verification, and manage vendor

online portals for billing and Accounts Payable access.

• Coordinates vendor onboarding, including collections and maintenance of required

documentation.

• Supports internal teams with procurement related requests and tickets, and provides

guidance and training on procurement software.

• Prepares and delivers reports on metrics related to the position, department and

performance

• Creates and maintains company policies related to the job tasks listed above.
• Completes special projects and other duties as assigned.

Qualifications:

• Bachelor’s degree in business, economics, supply chain management or other related

field preferred

• Minimum 2-3 years experience as buyer/procurement coordinator or similar position
• Strong negotiation and relationship management skills required to secure favorable

deals with supplier

• Expertise in data analysis and financial management to track costs, savings and

process efficiencies

• Risk management and strategic sourcing to mitigate potential business disruptions
• Meticulous attention to detail and knowledge of compliance regulations to ensure all

procurement processes are carried out ethically and legally

• Outstanding computer skills, including proficiency in MS Office and the ability to

create spreadsheets, presentations, and reports.

• Familiarity with standard office equipment.
• Strong organizational, research, and documentation skills.

Physical Demands:

• Work is primarily completed in a well-lit office environment; travel to client

communities, facilities, vendors, or other locations may be occasionally required.

• Stand, walk, move about, office for extended periods throughout the workday.
• Repetitive hand motions for use of computers, typing, phone, and other equipment
• Sitting at desk, working on computer for extended periods of the workday
• Bend, reach, stoop, kneel, push, pull, or lift up to 25 lbs.
• Use of hands, and fingers, to type, handle, pick up, and manipulate objects as needed.
• Must be able to see and hear with or without prosthetics, for adequate functioning of

these senses.

• Travel via plane, car, or public transportation as needed.
• Ability to cope with the mental and emotional demands associated with the position.