Procurement Specialist

Position overview:

SLAC National Accelerator Laboratory¿s Supply Chain Management Procurement Department seeks a Mid-Level Buyer to procure, administer, and support a range of acquisitions. Reporting to the Services Team Lead, the Buyer will provide support to activities involving the placement and administration of purchase orders, goods and services. The Buyer is also responsible for providing support for completing routine to complex higher value procurement functions for the acquisition of commodities, equipment, components, and services.

Your specific responsibilities include:

• Manages post-award activities: Proactively coordinates with Procurement Subcontract Administrators to finalize all tasks after a PO or Subcontract is issued.
• Manages and executes routine and formal closeout procedures accurately and efficiently.
• Assist in the administration of high-level purchase orders and subcontracts through completion.
• Conducts comprehensive review of agreements that are expiring or approaching their financial limits, determining and implementing appropriate remedies.
• Resolve invoicing and payment issues.
• Review for compliance, track and manage Certificates of Insurance (COI)
• Perform related procurement activities as assigned.
• Other duties may also be assigned

To be successful in this position you will bring:

• Bachelor's degree and three years of experience performing duties similar to those listed above or a combination of education and relevant experience.
• Extensive experience with an on-line purchase requisition and purchase order system.
• Strong knowledge of market conditions, trade practices, sources, and lead times.
• Experience placing routine but higher value purchase orders relative to best value and reasonableness of price costing.
• Strong analytical skills.
• Ability to work in a dynamic environment to identify, clarify and resolve routine but higher value problems (e.g. resolve discrepancies on RFPs and Purchase orders as they arise).
• Demonstrated ability to work independently and in a team environment.
• Demonstrated effective written and verbal communication skills.
• Must have the ability to take initiative to complete duties proactively, and work under varying deadlines.
• Excellent interpersonal skills and ability to communicate effectively with a diverse population.

In addition, preferred requirements include:

• Previous experience working in a research and development purchasing department
• Previous experience with Federal Acquisition Regulations (FAR)

SLAC Employee Competencies:

• Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a timely manner.
• Self-Development: Pursues a variety of venues and opportunities to continue learning and developing.
• Dependability: Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.
• Initiative: Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.
• Adaptability: Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.
• Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages.
• Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve common goals.

Physical Requirements and Working Conditions:

• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. May work extended hours during peak business cycles.
• Given the nature of this position, SLAC is open to on-site, hybrid, and remote work options

Work standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1¿General Policy and Responsibilities:
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
• As a national laboratory, SLAC National Accelerator Laboratory is responsible for adhering to the Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, which require employees to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, employees must successfully complete the applicable tier of federal background investigation post hire and receive a favorable federal adjudication. The tier of federal background investigation will be determined by job duties and national security or public trust responsibilities associated with the job. All tiers of investigation include a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last 1 to 7 years (depending on the applicable tier of investigation). Illegal drug activities include marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.

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• Classification Title: Buyer 2
• Grade: G Job code:2292
• Duration: Regular Continuing

The expected pay range for this position is $91,156 - $103,664 per annum.

SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs