Asst. Purchasing Manager

can join immediately

Procurement Operations

• Assist in sourcing, negotiating, and purchasing goods and services to meet operational needs and budget targets.
• Prepare and process Purchase Requisitions (PRs), Purchase Orders (POs), and follow up to ensure on-time delivery.
• Ensure all purchases follow the hotel’s procurement policy, authorization matrix, and documentation requirements.

Vendor & Cost Management

• Maintain an approved supplier list; evaluate vendors for quality, pricing, reliability, and service levels.
• Support contract negotiations, quotations comparison, and cost-saving initiatives.
• Monitor market trends and recommend alternative suppliers/products to optimize cost and quality.

Receiving & Inventory Coordination

• Coordinate with Receiving/Stores to ensure goods received match PO specifications (quantity, quality, expiry dates, etc.).
• Support monthly inventory checks and investigate variances (F&B, HK chemicals, engineering spares, etc.).
• Ensure correct storage, FIFO/FEFO practices (especially for F&B and chemicals), and proper documentation.

Compliance & Controls

• Ensure compliance with brand standards, HACCP/food safety requirements, and local regulations.
• Maintain accurate procurement records (quotations, approvals, delivery notes, invoices) for audits and finance reconciliation.
• Assist in controlling non-approved purchases and ensuring proper competitive bidding processes where required.

Internal Stakeholder Support

• Liaise daily with department heads (Executive Chef, Housekeeper, Chief Engineer, Front Office, etc.) to prioritize urgent requirements.
• Support end users with product specifications, alternatives, and lead time planning.
• Help manage purchasing schedules for high-demand periods (events, seasonality, Ramadan, peak occupancy).

Job Type: Full-time