Urwah Admin

Nordic Holdings

Procurement Operations<ul><li>Process and track purchase requisitions (PRs) and purchase orders (POs) in accordance with approval limits and policies.</li><li>Source quotes, prepare comparative statements, and support supplier selection for routine purchases.</li><li>Follow up with suppliers on order confirmations, delivery schedules, backorders, and substitutions.</li><li>Coordinate with receiving/store to ensure delivered items match PO, invoice, and delivery note (quantity, specs, brand, expiry).</li></ul>Vendor &amp; Contract Support<ul><li>Maintain supplier master data (contacts, payment terms, catalogs, certifications).</li><li>Support vendor onboarding and compliance documents (e.g., trade license, food safety docs where applicable).</li><li>Assist with contract administration (rate agreements, SLAs) and track renewal dates.</li></ul>Inventory / Store Coordination (Hotel-specific)<ul><li>Coordinate with stores for stock levels, reorder points, and fast-moving/critical items.</li><li>Support monthly stock counts and investigate variances with storekeeping/department heads.</li><li>Ensure proper handling of perishables (F&amp;B) and controlled items (chemicals, engineering parts).</li></ul>Cost Control &amp; Compliance<ul><li>Ensure purchases align with budgets, par levels, and approved brands/specs.</li><li>Enforce documentation standards: PR/PO approvals, GRN/receiving, invoice matching (3-way match).</li><li>Report exceptions: urgent purchases, price variance, over/under deliveries, non-compliant vendors.</li></ul>Administration &amp; Reporting<ul><li>Maintain organized procurement files (digital + hardcopy): PRs, POs, GRNs, invoices, quotes.</li><li>Generate routine reports: open POs, pending deliveries, vendor performance issues, savings opportunities.</li><li>Coordinate with Accounts Payable to resolve invoice discrepancies and ensure timely payments.</li></ul>Qualifications &amp; Experience<ul><li>Diploma/Bachelor&rsquo;s in Business, Supply Chain, Hospitality, or related field (preferred).</li><li>2+ years in purchasing/procurement, ideally in hotel or hospitality (F&amp;B + Rooms exposure is a plus).</li><li>Experience with procurement/ERP systems (e.g., Opera, SunSystems, SAP, Oracle, BirchStreet, Material Control, or similar).</li></ul>Required Skills &amp; Competencies<ul><li>Strong coordination and follow-up; able to manage multiple urgent requests.</li><li>Vendor communication and negotiation basics (quotes, terms, delivery).</li><li>Solid Excel skills (comparisons, trackers, pivot tables preferred).</li><li>Detail-oriented: documentation, approvals, and compliance discipline.</li><li>Understanding of hotel categories: F&amp;B, housekeeping, engineering, rooms, uniforms, amenities.</li><li>Integrity and confidentiality in handling pricing and supplier information.</li></ul>KPIs (Suggested)<ul><li>On-time delivery rate / reduced stock-outs</li><li>PO cycle time (PR &rarr; PO &rarr; delivery)</li><li>% invoice discrepancies / 3-way match compliance</li><li>Cost savings / avoidance (quote compliance, contract adherence)</li><li>Vendor performance issues resolution time</li></ul>Working ConditionsJob Type: Full-time

Purchasing Coordinator

willing to join immediatelyAbout the Role: You'll own the product strategy and roadmap for AI-powered solutions across our hospitality and real estate operations. This is a unique opportunity to work with cutting-edge AI technologies (LLMs, automation, RAG pipelines) while delivering real business impact.What You'll Do: Lead an AI development team and set product vision Translate business challenges into innovative AI solutions Manage product roadmap from concept to launch Work with stakeholders across the organization Drive measurable business results through AI productsWhat We're Looking For:&middot; 5+ years product management experience&middot; Strong understanding of AI/ML technologies&middot; 3+ years managing technical teams&middot; Proven track record delivering successful products&middot; Agile/Scrum expertise&middot; Technical background preferred (but not required)Job Type: Full-time

Product Manager - AI Development Team | Bahrain

able to join immediatelyRole PurposeThe Data Engineer will be responsible for building, governing, and maintaining high-quality, trusted, and AI-ready data across the organization. The role focuses on data quality management, master data governance, and data engineering foundations required to support analytics, AI initiatives, and ISO-aligned data standards (notably ISO 8000).This role is critical to ensuring that company data is accurate, consistent, complete, secure, and usable across all operational and AI use cases.Key ResponsibilitiesData Engineering &amp; Architecture<ul><li>Design, build, and maintain scalable data pipelines (ETL/ELT) integrating data from PMS, ERP, Finance, HR, CRM, and other enterprise systems.</li><li>Ensure data is structured, standardized, and optimized for analytics, reporting, and AI/ML consumption.</li><li>Support real-time and batch data ingestion architectures.</li></ul>Data Quality Management<ul><li>Define and implement data quality rules, metrics, and controls (accuracy, completeness, consistency, timeliness, validity).</li><li>Monitor, report, and continuously improve data quality across critical datasets.</li><li>Establish automated data validation, profiling, and anomaly detection processes.</li></ul>Master Data Management (MDM)<ul><li>Design and enforce master data models (e.g., guests, vendors, rooms, products, accounts).</li><li>Implement governance workflows for master data creation, change, and approval.</li><li>Ensure consistency of master data across all systems and properties.</li></ul>AI &amp; Analytics Enablement<ul><li>Prepare and curate clean, trusted datasets for AI, automation, and advanced analytics use cases.</li><li>Work closely with AI engineers, automation teams, and business stakeholders to enable data-driven decision making.</li><li>Support data requirements for RAG pipelines, dashboards, and ML models.</li></ul>Standards, Governance &amp; Compliance<ul><li>Lead or support the organization&rsquo;s alignment with ISO 8000 (Data Quality &amp; Master Data Management).</li><li>Define data governance policies, ownership models, and stewardship roles.</li><li>Ensure compliance with Bahrain PDPL, GDPR (where applicable), and internal data governance standards.</li><li>Maintain documentation, data dictionaries, and lineage records.</li></ul>Job Type: Full-time

Data_Engineer/Data_Quality & AI_Readiness

willing to join immediatelyBuild and maintain scalable data pipelines across enterprise systems (PMS, ERP, Finance, HR, etc.)&middot; Define and enforce data quality rules (accuracy, completeness, consistency)&middot; Design and manage master data models and governance workflows&middot; Prepare clean, AI-ready datasets for analytics and automation&middot; Support data governance and ISO 8000 readiness initiativesWhat We&rsquo;re Looking For&middot; 4&ndash;7 years experience in Data Engineering, Data Quality, or Data Governance&middot; Strong SQL and data integration experience&middot; Hands-on exposure to data quality frameworks and MDM concepts&middot; Experience with ETL/ELT pipelines and APIs&middot; ISO 8000, CDMP, or Data Quality certifications are a strong plusJob Type: Full-time

Data Engineer – Data Quality & AI Readiness

can join immediatelyProcurement Operations<ul><li>Assist in sourcing, negotiating, and purchasing goods and services to meet operational needs and budget targets.</li><li>Prepare and process Purchase Requisitions (PRs), Purchase Orders (POs), and follow up to ensure on-time delivery.</li><li>Ensure all purchases follow the hotel&rsquo;s procurement policy, authorization matrix, and documentation requirements.</li></ul>Vendor &amp; Cost Management<ul><li>Maintain an approved supplier list; evaluate vendors for quality, pricing, reliability, and service levels.</li><li>Support contract negotiations, quotations comparison, and cost-saving initiatives.</li><li>Monitor market trends and recommend alternative suppliers/products to optimize cost and quality.</li></ul>Receiving &amp; Inventory Coordination<ul><li>Coordinate with Receiving/Stores to ensure goods received match PO specifications (quantity, quality, expiry dates, etc.).</li><li>Support monthly inventory checks and investigate variances (F&amp;B, HK chemicals, engineering spares, etc.).</li><li>Ensure correct storage, FIFO/FEFO practices (especially for F&amp;B and chemicals), and proper documentation.</li></ul>Compliance &amp; Controls<ul><li>Ensure compliance with brand standards, HACCP/food safety requirements, and local regulations.</li><li>Maintain accurate procurement records (quotations, approvals, delivery notes, invoices) for audits and finance reconciliation.</li><li>Assist in controlling non-approved purchases and ensuring proper competitive bidding processes where required.</li></ul>Internal Stakeholder Support<ul><li>Liaise daily with department heads (Executive Chef, Housekeeper, Chief Engineer, Front Office, etc.) to prioritize urgent requirements.</li><li>Support end users with product specifications, alternatives, and lead time planning.</li><li>Help manage purchasing schedules for high-demand periods (events, seasonality, Ramadan, peak occupancy).</li></ul>Job Type: Full-time

Asst. Purchasing Manager