Facility Management Administrator & Contracts Executive

Facility Management Administrator & Contracts Executive

Role Overview

As our FM Administrator & Contracts Executive, you are the "Control Tower" of our operations. You will ensure that our field team’s hard work is translated into accurate data within THC Workspace, while protecting the company’s interests through rigorous contract management and strategic vendor sourcing.

Core Responsibilities

I. THC Workspace & Service Excellence

• The Final Check: Ownership of the daily service report lifecycle. You will verify that every job—from reactive maintenance to scheduled visits—is closed out with the correct labor hours and material costs.
• Data Integrity: Ensure timely submission and synchronization of reports on THC Workspace, making sure our digital "paper trail" is audit-ready at all times.
• Cost Validation: Check the expenses associated with each work order to prevent leakage and ensure job profitability.

II. Contractual Stewardship

• Client AMCs: Be the guardian of our Annual Maintenance Contracts. You will track service schedules and expiration dates, ensuring THC never misses a any PPM activity delivering promised value to our clients based on contractual terms and conditions.
• Subcontractor Management: Maintain a high-standard repository of subcontractor files. This includes managing the "Full Lifecycle" of the relationship:
• Onboarding: Vetting and document collection.
• Maintenance: Tracking and renewals.
• Offboarding: Handling terminations or non-renewal notices professionally.

III. Tendering & Strategic Sourcing

• Vendor Hunting: Partner with the Operations team to scout and vet high-tier specialized vendors (HVAC, Fire & Safety, MEP, Pest Control, Landscape) to expand our service capabilities.
• Tender Support: Act as a key contributor during the bidding process, gathering subcontractor quotes and preparing the administrative documentation required for winning tender submissions.

Job Type: Full-time

Pay: From BD400.000 per month