Procurement Specialist (Appointed)

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ESSENTIAL JOB FUNCTIONS: Works under the general direction of the Procurement Manager to assist in the support of the end-to-end procurement process. Assists with monitoring procurement timelines, deadlines, and tracks solicitations statuses. Develops and maintains relationships with vendors to ensure reliability and cost efficiency. Prepares and processes purchase orders, contracts, and requisitions. Provides assistance with procurement activities, including preparing and processing purchase requisitions, purchase orders, and related documents. Assists in sourcing vendors, obtaining quotes, and evaluating suppliers for cost, quality, and reliability. Communicates with vendors and internal stakeholders to resolve order issues, discrepancies, and delivery delays. Conducts market research to identify new suppliers and emerging trends. Assists in identifying opportunities for cost savings and process improvements. Ensures adherence to company policies, ethical standards, and regulatory requirements.

OTHER FUNCTIONS:

1. Performs additional functions (essential or otherwise) which may be assigned.

TYPICAL PHYSICAL CONDITIONS: Must be able to communicate clearly both verbally and in writing with vendors, contractors, and staff members at all levels. Requires the ability to operate general office equipment such as a computer, calculator, telephone, fax, and copier.

TYPICAL WORKING CONDITIONS: Work is performed in an office environment. Occasional travel for vendor meetings or site visits.

MINIMUM QUALIFICATIONS: Bachelor’s degree in Business Administration, Supply Chain Management, Finance and five (5) years’ of experience in procurement, sourcing or supply chain management; or any combination of experience and training which enables one to perform the essential job functions. Working knowledge of procurement processes, vendor management, and contract administration preferred.

The City Charter requires that City Employees must establish residence within Shelby County within six (6) months from date of Employment. Proof of residence will be required at the time of hire. The City Charter requires that City Employees, with the EXECEPTION of “first responders”, must establish residence within Shelby County within six (6) months from their date of Employment. Proof of residence will be required at the time of hire. As defined by Tennessee House Bill 105, "first responder means paid, full-time law enforcement officers, firefighters, and emergency medical personnel and dispatchers of law enforcement, fire and emergency medical service departments."

The City of Memphis is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Talent Management at talent.management@memphistn.gov.

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