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PROCUREMENT SPECIALIST (Community Council of Idaho) Caldwell
JOB_REQUIREMENTS
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PROCUREMENT SPECIALIST
Regular Full Time Status: Exempt / SALARY Reports to: ACCOUNTANT
Medical, Dental, Vision, 401K, Vacation, Paid Holidays
Essential Duties and Responsibilities (This is not an exhaustive list of all duties/responsibilities. Other duties may be assigned)
Contracting & Compliance
- Develop, review, and manage contracts, amendments, renewals, and supporting documentation.
- Ensure compliance with federal requirements including Davis-Bacon, BABA, and other applicable statutes and regulations.
- Maintain accurate, organized contract files and documentation for audits and oversight.
Procurement & Vendor Management
- Oversee vendor setup, qualification, and maintenance processes.
- Review procurement received from programmatic staff and assist with Procurement
- Manage competitive procurement activities, including Requests for Proposals (RFPs), Invitations to Bid (ITBs), quotations, and source selections.
- Maintain procurement calendars and ensure timely renewals and re-bids.
- Prepare and publish bid packets; coordinate timelines, bidder questions, addenda, and award recommendations.
- Monitor vendor eligibility and exclusions through SAM.gov and other required systems.
- Support audit requests related to procurement and contracting documentation.
Solicitation & RFP Management
- Draft, issue, and manage procurement solicitations in accordance with internal policy and federal procurement standards.
- Evaluate responses for completeness, compliance, and alignment with procurement requirements.
- Facilitate selection committee reviews and maintain compliant evaluation records.
- Federal Grant & Regulatory Compliance
- Monitor and apply federal Uniform Guidance (2 CFR 200) requirements for procurement and contracting.
- Track and implement compliance updates for federally funded projects.
- Serve as a resource for internal teams on federal procurement standards and documentation requirements.
- Additional Duties
- Provide training and guidance to internal stakeholders on procurement and compliance processes.
- Research special projects, as assigned
- Maintain records, files, logs, inventory records and physical inventory
- Perform all work duties and activities in accordance with CC Idaho policies, procedures, and safety practices
- Maintain and adhere to a strict code of confidentiality
Required
- GED or High School Diploma
- One to two years’ Accounting experience
- Current driver's license and proof of auto insurance
- Ability to read, speak, and write in both English/Spanish in a business setting
- Exemplary customer service skills
- Knowledge of account billing and collection procedures
- Ability to understand Department functions thoroughly to provide general information and explain detailed Department processes and procedures.
- Ability to maintain records efficiently and accurately
- Ability to research information and data
- Ability to multitask, meet deadlines, and remain calm and professional under pressure
- Microsoft Office
- Time Management Skills
- Is frequently required to stand; walk; climb or balance, sit, stoop, kneel, crouch, or crawl; reach with hands and arms
- Must be able to lift and/or move up to 25 pounds
Work Environment
Work in an office or classroom setting; may be exposed to electrical shock and fumes or airborne particles; the work may be stressful; the noise level is moderate to elevated
BENEFITS
“CCI is a strong, non-profit agency to work with. They respect work-life balance and allow for flexibility when it is needed. Excellent premiums on benefits packages. Good working environment with opportunities for advancement."
For detail Benefit plan please visit: https://communitycouncilofidaho.org/apply-today/
- Medical benefits
- Dental benefits
- Vision benefits
Financial Well-Being
- Basic Life Insurance with Accidental death & dismemberment
- Supplemental Voluntary Life
- Long- and Short-Term Disability
- Flexible Spending Accounts (Medical & Dependent Care)
- 401K
- Voluntary Benefit Options
- Accident Insurance
- Critical Illness
- Legal Ease
- Norton Life Lock
Work/Life Balance (Regular Full Time)
- Generous Paid Time Off Policy (PTO)
o After five years of service – 25 days
o After ten years of service – 30 days
o After twenty years of service – 35 days
o After thirty years of service – 40 days
- Twelve Paid Holidays
- Employee Assistance Program (EAP)
o 10 free sessions per each topic/situation
o Assists employees with personal problems and/or work-related problems that may impact their job performance, health, mental and emotional well-being
- Up to 5 hours per week to utilize towards education, upon approval and eligibility
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