Procurement Specialist - Design

Accessories Procurement Specialist (Contract)

Interior Design: Senior Living, Multi-Family & Hospitality, Corporate

Company: Creative A

Job Type: Contract / 1099 Independent Contractor

Industry: Interior Design, Turnkey Accessories & Artwork Programs

Location: Remote

Schedule: Project-based; weekly hours vary based on active project workload

About Creative A

Creative A is an Art Consulting & Fabrication studio specializing in turnkey accessories and artwork programs for Senior Living, Multi-Family, Corporate and Hospitality clients. From tabletop decor and sculptures to faux and live plants, books, and curated wall art, we deliver thoughtfully styled, installation-ready environments that elevate every property we touch.

Position Overview

We are hiring a detail-oriented Accessories Procurement Specialist (Contract) to support our design team across the full accessories lifecycle: sourcing, vendor management, purchasing, order tracking, receiving, repackaging, quality control, and shipping. This is a hands-on, fast-paced, on-the-go role for a contractor who thrives in a deadline-driven studio environment and takes pride in flawless execution.

If you have an eye for design, a logistics-minded brain, and you love checking every box on a procurement tracker, we’d love to meet you.

What You’ll Do

• Provide accessories procurement and sourcing support to senior interior designers across all accessory and artwork selections.
• Source, select, and order accessories from our trusted vendor network, including tabletop decor, faux plants, live plants, sculptures, books, and other curated decorative items.
• Source, vet, and onboard new vendors while maintaining strong relationships with existing suppliers.
• Manage the full order lifecycle in monday.com, our project management software: enter orders, track real-time order status, and update items that are canceled, backordered, discontinued, or need to be reselected.
• Communicate proactively with designers when items require reselection due to discontinuation, stock issues, or vendor delays.
• Create and process purchase orders in QuickBooks Online, including PO tracking and reconciliation.
• Receive, inspect, and quality-check inbound shipments; flag damages and manage RMAs (returns/replacements).
• Stock, organize, and inventory accessories in the studio/warehouse.
• Repackage, label, and prepare goods for client delivery and installation.
• Coordinate outbound shipments with the production team, including FedEx, UPS, and palletized LTL freight.
• Generate shipping labels, BOLs, and required documentation; complete carrier drop-offs as needed.
• Support ownership with daily operations: client emails, RFQs, RFIs, and ad-hoc project tasks.
• Foster positive, professional relationships with clients, designers, vendors, and teammates that reflect the Creative A studio standard.

What You Bring

Required

• Proven experience in procurement, purchasing, accessories coordination, or design studio operations (interior design, hospitality, senior living, or multi-family experience strongly preferred).
• Proficiency in QuickBooks Online for purchase order creation and management.
• Experience with monday.com (or comparable project management software such as Asana, Trello, ClickUp, or Smartsheet) for tracking orders and updating statuses.
• Computer literate on both Mac and PC operating systems; comfortable with email, spreadsheets, and shipping platforms (FedEx, UPS, freight portals).
• Meticulous attention to detail across product specs, dimensions, finishes, and order accuracy.
• Strong written and verbal communication skills; able to communicate clearly and professionally with demanding clients and vendors.
• Excellent multitasking, time management, and the composure to hit daily deadlines under pressure.
• A team player with strong work ethic, common sense, and a positive, can-do attitude.
• Ability to lift, move, and repackage accessories; comfortable with hands-on warehouse-style work and carrier drop-offs.
• Reliable transportation for shipping drop-offs and errands.
• Professional appearance; willingness to represent the company in supplied corporate apparel.

Preferred

• Bachelor of Fine Arts (BFA) or related design degree.
• A great eye for detail, proportion, color, and aesthetically driven accessory and artwork curation.
• Familiarity with Senior Living, Multi-Family, or Hospitality design segments.
• Experience sourcing tabletop decor, plants (faux and live), sculptures, books, and decorative accessories from trade vendors and showrooms.

Contract Details

• This is a contract / 1099 independent contractor position with Creative A.
• Weekly hours vary based on active project workload — expect ebbs and flows aligned with our project pipeline.
• Ideal for an experienced procurement contractor who values flexibility and consistent recurring project work.

How to Apply

Please submit your resume and a brief cover letter describing your procurement experience, design industry background, and contract availability. Portfolio or examples of past sourcing/FF&E work are welcome.

Pay: $18.00 - $22.00 per hour

Work Location: Remote