Receptionist / Purchasing Coordinator

Summary of Duties:
Receive calls and greet visitors. Direct callers and visitors to appropriate individual. Provide secretarial and general office support. Assist in performing purchasing and accounts payable duties.

Essential Job Functions:

• Answer telephone; determine nature of call and direct caller to appropriate individual or department.
• Greet visitors. Direct to appropriate office and/or resident room.
• Receive requests from within the facility and locate employees.
• Maintain a current file/listing of residents by name and room number, emergency phone numbers of employees, department extensions, key employees, etc.
• Report suspicious persons/information immediately.
• Perform general office duties including typing, answering telephone, maintaining files, photocopying and faxing.
• Complete purchase order request forms as directed.
• Receive invoices and completes payment request forms as directed.
• Make disbursements from and reconcile petty cash as requested and as directed.
• Maintain facility records for purchasing and accounts payable.
• Maintain office supplies, placing orders when needed.
• Perform other duties and responsibilities as directed by supervisor, including any special projects.

Education and Experience:
High School education or equivalent required. Minimum of one (1) year experience in multi-line switchboard operation and experience in a customer service related environment required. Minimum one year experience in purchasing, accounts payable or related field preferred.

Physical Requirements for Essential Job Functions:

• Must be able to move about consistently throughout the workday.
• Must be able to reach, bend, and/or stoop intermittently throughout the work day.
• Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.
• Must be able to cope with the mental and emotional stress of the position.