Procurement Specialist - EXAM

Definition

Examples of Work

• Prepares and conducts procurement actions in relation to the City’s procurement policies according to applicable federal, state, and local laws, administrative policies and accepted professional practices, principles, and standards;
• Assists agency staff to develop written specifications, contracts, legislation, surplus sales solicitations, and other procurement documentation;
• Participates in the establishment and management of contracts for universal term contracts (UTC) goods;
• Obtains verbal and written quotations from potential suppliers; interprets, evaluates, and negotiates contract provisions; creates purchase orders through a computerized system;
• Conducts research, evaluates findings, and makes recommendations on procurement matters;
• Develops and conducts procurement educational opportunities Citywide or on an individual agency basis;
• Presents at Citywide cooperative purchasing group events and outreach programs to vendors; facilitates early supplier involvement and pre-bid meetings;
• Maintains a current product library and contract information; prepares procurement reports as required;
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and provide quality, seamless customer service;
• Coordinates the personnel and resources to satisfy a Citywide or City agency need within a large commodity or service area;
• Prepares reports and information, as required, for the management of the Purchasing Office.

Minimum Qualifications

Test/Job Contact Information

The names of the applicants passing this administration of this exam will be used to create a NEW, OPEN COMPETITIVE, eligible list, and will replace the names on the current list. If you are interested in having your name included on the new eligible list, you will need to apply for this exam within the filing period and successfully complete all phases of the testing process. Questions regarding this process can be directed to the Test Center at 614-645-7439.

The examination process will consist of a computerized exam weighted 70% covering Reading Comprehension, Logic, Reasoning and Problem Sensitivity, Mathematics, Purchasing Terms and Procedures, and Excel 2016/2019; and a written work sample weighted 30% covering Specification Review.

The exam is expected to be administered in late April, early May. Approved applicants will be notified by mail/email of their scheduled test date and time.

All applicants must complete all phases of the testing process in order to receive a final score. The names of all candidates who pass this examination will remain on the eligible list for two years, unless the eligible list is replaced prior to or extended beyond the two years. If a candidate's name is certified and the candidate is to be considered for employment, the hiring process will include one or more interviews, a criminal background check, and a pre-employment drug test.

The certification process will be: Fixed Band

The City of Columbus is an Equal Opportunity Employer