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Procurement Specialist II
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Position Summary
THE CITY: Palm Springs, located in the Coachella Valley, is known for its luxurious yet relaxed lifestyle. Picture waking up to fresh air, surrounded by palm trees, and enjoying stunning mountain views. This city offers a perfect blend of nature and modern living for both residents and visitors. Palm Springs is ideal for families, offering numerous parks, gardens, and nature reserves for leisurely activities and wildlife encounters. With a wide range of attractions and events, there’s always something fun for everyone in the family. To see the exciting things going on, visit the Engage Palm Springs website. The City of Palm Springs is committed to cultivating a diverse, equitable, and inclusive workplace, from policies to inclusive healthcare, and making people of various backgrounds feel welcome and supported. To view our recent Human Rights Campaign, visit the Municipal Equity Index (Download PDF reader) website.
THE POSITION: The Procurement and Contracting department and handles the complex procurement of commodities as well as maintenance, repair, and operating services; prepares and processes purchase orders and contracts; administers procurement procedures in accordance with City policies and ordinances; and performs a variety of tasks relative to assigned area of responsibility, including but not limited to procurement cards, insurance, emergency preparedness, auditing, and assisting the Procurement and Contracting Manager with complex projects.
Examples of Essential and General Responsibilities
Essential and other important responsibilities and duties may include, but are not limited to, the following:
- Consult with department personnel regarding procurement needs.
- Provide technical assistance in preparing complex specifications and statements of work.
- Conduct product and source research to forecast price trends.
- Advise on new products and develop cost saving/containment opportunities.
- Review City-wide uses or needs for commodities and services, and coordinate the competitive solicitation process of both.
- Administer procurement procedures in accordance with City policies and regulations.
- Prepare invitations for bid, request for quotations, request for proposal, and statement of qualifications.
- Conduct pre-proposal and pre-bid conferences as necessary.
- Receive, analyze, and evaluate responses to competitive processes, process purchase orders, and contracts.
- Prepare staff recommendations for the award of contracts and agreements for presentation to the City Council.
- Develop and monitor term contracts using an automated purchasing system.
- Review contract files to ensure compliance with City insurance, business license, and bonding requirements.
- Coordinate procurement activities with other City agencies and divisions; ensure smooth and efficient procurement operations.
- Prepare and maintain various purchasing reports as required.
- Administer the procurement program in the Procurement Manager’s absence.
- Perform related duties and responsibilities as required.
Minimum and Preferred Requirements
Minimum requirements must be clearly demonstrated on the application to be considered, however, meeting the minimum requirements does not guarantee an invitation to compete further in the selection process. Experience requirements must be demonstrated in the “Work Experience” section of the application, other sections of the application will not be used to determine experience qualifications. (One year of work experience is the equivalent of 12 months of full-time work. “Full-time work” means at least 36 hours of work over a period of one week or 1,872 hours of work over a period of at least 12 months.) Qualifications noted as “desirable” or “preferred” are not included as part of the minimum requirements.
Experience
- Three (3) years of increasingly responsible professional procurement experience is required.
- Experience working with Enterprise Resource Planning System (ERPS), Tyler Munis, or any Finance or Procurement/Purchasing Software Systems is preferred.
- Knowledge of contract administration and negotiation practices, statistical research and analysis, and familiarity with federal, state, and local laws is preferred.
Training
Bachelor's degree from an accredited college or university with major course work in business or public administration or a related field, or any combination of education and expertise that provides equivalent knowledge, skills, and abilities is required.
License or Certifications
- Possession of a valid NIGP Certified Procurement Professional (NIGP-CPP) is preferred.
- Possession of a valid Certified Public Procurement Officer (CPPO) is preferred.
- Possession of a valid Certified Professional Public Buyer (CPPB) is preferred.
- Must successfully complete a pre-employment background investigation, fingerprints, and physical.
The following work environment and physical conditions described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations
This position works in an office environment and may require maintaining physical condition necessary for walking, standing, or sitting for prolonged periods; and stretching, lifting, squatting, and climbing.
Application and Exam Information
A completed application, resume, and supplemental questionnaire are required by the closing date and time. As a candidate for the position, you will want to be sure your application accurately reflects your skills and abilities as they relate to the position to achieve maximum opportunity. Applications will be reviewed carefully and only those who appear to have the best qualifications will be invited to continue in the selection process.
Minimum requirements must be clearly demonstrated on the application to be considered as this information will be used to determine minimum qualifications. Experience requirements must be demonstrated in the “Work Experience” section of the application, other sections of the application will not be used to determine experience qualifications.
Resumes and other documents may be submitted, however, they will not be used to determine minimum qualifications, please do not use phrases such as “see attached” or “see resume” as they will not be considered. Meeting the minimum requirements does not guarantee an invitation to compete further in the process. Minimum requirements must be met at the time of application submission unless stated otherwise.
Selection Process Information - The selection process for this position may include one or more of the following: application review, qualification review, written exam, practical exam, oral panel exam, and department interview.
Candidates must successfully pass each stage of the selection process above in order to continue to the next step. This process may be modified or changed depending on the number of qualified candidates.
Please remember to submit all your application materials by the closing date and time. Incomplete or applications received after the closing date and time cannot be considered. All information on the application is subject to investigation and verification.
For more information on completing your application materials, click here.
If you are ready to join the exciting Team Palm Springs and you meet the requirements detailed above, please click the Apply button. For more information contact Human Resources at:
The City of Palm Springs
3111 E. Tahquitz Canyon Way
Palm Springs, CA 92262
760-323-8215
Applications must be received by 4:00 p.m., January 20, 2026, in order to be considered for this opportunity. The City of Palm Springs reserves the right to accelerate or extend the "Closing Date" of open positions at any time, dependent upon the number of applications received.
The City of Palm Springs is an equal employment opportunity employer and we encourage all persons to file applications. Applicants will be considered regardless of race, color, creed, national origin, citizenship, ancestry, age, sex, sexual orientation, gender, gender identity, gender expression, family or marital status, disability, medical condition or pregnancy, genetic information, religious or political affiliation, or veteran status.
Disaster Service Worker: In accordance with Government Code Section 3100, City of Palm Springs Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.
The City of Palm Springs provides a comprehensive benefit program for employees including:
- Medical, Dental, & Vision Insurance
- Retiree Health Savings Plan
- Life Insurance
- Long Term Disability Plan
- Employee paid Supplemental Insurance Programs
- Employee paid Deferred Compensation Program
- Employee Assistance Program
- Tuition Reimbursement Program
- Retirement Plan through California Public Employees' Retirement System (CalPERS)
- Benefit program details vary by work unit and bargaining contracts. Click here to view additional information and bargaining unit contracts.
- The City does not participate in the Social Security program, except for the mandatory 1.45% Medicare contribution for all regular positions.
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