Procurement Specialist II (IT)

Job Summary

This is second in the series of four professional level positions in the Procurement Job Family. Under limited supervision, the ideal candidate will successfully perform all assigned job responsibilities in support of the Purchasing Office. This position is distinguished by the amount of independence for both actions and decision-making and by the level of supervision, as well as the experience required. This position may require a flexible work schedule in order to meet the needs of the Office. This is an IT procurement position, and applicants should ideally have some IT procurement experience.
This position is funded through 09/30/2027, with possibility of renewal.

Duties and Responsibilities

KEY ACCOUNTABILITIES:
Functional Program Management:

• Utilize available procurement tools and methods, including informal solicitations, formal solicitations, and other solicitation/contracting mechanisms, to procure goods and services in accordance with all federal, state, and local regulations, as well as all applicable County policies and procedures
• Plan and implement a solicitation and contract compliance program for complex contracts. Interpret policies, rules, codes, or regulations to ensure statutory compliance
• Develop, implement, and maintain the county-wide system to monitor moderately complex procurements, contracts, and agreements
• Monitor complex contract performance by conducting on-site visits and examining complex billings, fiscal data, and eligibility determinations for compliance with contract and policies

• Work closely with elected and appointed officials, project managers, department heads, multiple outside agencies, and other
• county staff, to develop solicitations and subsequent contracts to meet operational needs
• Coordinate every phase of planning and development of procurements for assigned departments

• Review and investigate non-compliance issues, write situation summaries, recommend and present solutions
• Research and aid in the resolution of complex contract issues
• Analyze data, prepare, distribute and present solicitation and contract project status reports as required for Commissioner’s
• Court, project managers, elected and appointed officials, department heads, multiple outside agencies, other county staff, and the general public

• Negotiate contracts, contract renewals, amendments, modifications and plan changes
• Resolve audit exceptions and develops corrective actions for deviations
• Coordinate and conduct the risk assessments to determine requirements for the maximum service and monitoring of the contracts
• Manage moderately complex formal and informal competitive procurements and any other solicitation/contracting methods required

• Continuous professional development through participation in educational opportunities and professional certification programs
• Uphold the organization’s values by maintaining confidentiality as legally permitted
• Successfully perform all duties of Procurement Specialist I role, in addition to the Procurement Specialist II responsibilities
• Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions

Minimum Requirements

EDUCATION/EXPERIENCE/
Bachelor’s degree in Business Administration, Procurement, Public Administration, Construction Management or a related field AND
three (3) years of relevant work experience OR, any combination of education and experience that has been achieved and is equivalent
to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and
responsibilities of this job. Master’s degree may substitute for two years of experience.

SPECIAL LICENSURE/REQUIREMENTS:
A valid Texas Driver’s License is required.

Knowledge of:

• Office procedures, computer equipment, databases, file management techniques, and related software applications
• Business English, spelling, arithmetic, letter writing, grammar, punctuation, and report preparation
• Existing automated business applications and their relationships to each other and interfaces with other automated systems
• Policies, practices, procedures, and terminology of assigned function
• Contractual law and regulations and community policies, resources, and structures
• Principles and methods of financial record keeping and reporting
• Project management methodologies, practices, and techniques
• Theory, principals, and practice methods of government purchasing, contract management, and construction purchasing

• Understand and carry out verbal and written directions
• Manage time well and perform multiple tasks, and organize diverse activities
• Perform in a stressful environment while maintaining a professional manner
• Interacting effectively with all levels of management, employees, numerous outside agencies, and outside contractors
• Analyzing complex issues with attention to detail and translating concepts for peers and customers
• Compile and analyze data, and to write clear and comprehensive reports
• Independent judgment, problem-solving and decision-making
• Research, compile, analyze, interpret, and prepare a variety of fiscal, statistical, legal, and administrative reports
• Using technology, including computers, word processing, databases, and spreadsheet programs

• Use discretion and courtesy in dealing with vendors and personnel in the course of work
• Work efficiently as part of a team, and work independently with little to no supervision
• Work with a diverse community
• Work independently and initiate creative and effective solutions to challenges
• Effectively present information to senior management and public groups
• Ability to establish and maintain effective working relationships with departmental support staff, attorneys, judges, clientele, outside agencies and contractors, other county staff and officials, and all levels of management and the general public
• Exercise sound judgment in making critical decisions
• Interpret policies, procedures, code, ordinances, and regulations
• Manage multiple tasks/projects simultaneously
• Research, analyze, and interpret technical/professional journals, financial reports, legal documents

Work Environment & Other Information

Physical requirements include lifting/carrying up to 25 pounds, visual acuity, speech and hearing, hand and eye coordination and manual dexterity, necessary to operate a computer, monitor, keyboard, printer, fax machine, copier, adding machine, typewriter and essential office equipment, vision to monitor, standing, sitting, walking, climbing stairs, bending, stooping, crouching, kneeling, pushing, pulling, reaching, driving, twisting, balancing, repetitive motion, client/customer contact, squatting to perform the essential functions.

Work Hours: 8 am - 5 pm, Monday-Friday. May work some holidays, some nights, some weekends
Location: 700 Lavaca St
Department: Purchasing & Inventory Mgmt
Criminal, Driving, Education, and Employment Background Checks Required.

This job description was approved by the Purchasing Agent on the effective date above. It is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position, and may include other duties as assigned.