Procurement & Vendor Relations Officer

Procurement & Vendor Relations Officer (Dubai Office)

We are seeking a dedicated and detail-oriented Vendor Relations Officer. The ideal candidate is a proactive professional with strong communication skills and a meticulous eye for detail. This role is crucial for managing financial operations and ensuring seamless coordination between our UAE support office and our US headquarters in Los Angeles.

Key Responsibilities:

- Manage and update billing notes

- Record new services and additional services provided

- Track holiday schedule, changes and adjustments

- Document missed or late shifts for billing purposes

- Process and review invoices accurately and on time

- Monitor subcontractor guard schedules and coverage updates

- Track valid guard cards and licensing requirements

- Maintain records of expiration dates and renewals

- Coordinate with scheduling team on sub check-in/check-out sheets

- Review Tacktik reports for each sub site

- Prepare and send work orders for:

New sites

Special events

Extra coverage requests

Ensure subcontractors receive accurate site instructions and schedules

- Maintain updated subcontractor documentation and compliance files

- Keep records of issued uniforms to subcontractors

- Update and maintain records for new sub sites

- Provide updated site information to Account Managers

- Communicate with vendors within California and out-of-state

- Coordinate procurement requests

- Coordinate with Account Managers regarding reports and operational updates

- Assist in resolving client complaints and service issues

- Ensure subcontractor performance meets company standards and client

expectations

Qualifications & Skills

- Bachelor’s degree or diploma in Accounting/Finance (preferred).

- 3–6 years of proven experience in accounts, bookkeeping, vendor or supplier relations.

- Strong English communication skills (both written & spoken).

- Excellent proficiency in MS Excel and familiarity with accounting software (Quickbooks).

- Strong organizational skills with attention to detail and accuracy.

-Ability to work independently while meeting deadlines.

- Must be able to work night shift (UAE time zone) to align with Los Angeles operations.

Preferred Candidate

Gender: Female

Education: Bachelor’s degree or higher diploma

Please note is an on-site role (not remote) with night shift working hours. Candidates must be in Dubai, United Arab Emirates and immediate joiners are highly preferred.

Work Location: In person