Procurment Coordinator

• Liaise with the Procurement Manager and Account Management to develop bid packages including statement of work, service-levels, KPIs, pricing matrix, and to facilitate RFP activity including loading RFPs into e-sourcing tool, transmitting to invited suppliers, facilitating site tours, and coordinating answers to supplier questions.

• Support supplier audits to ensure utilization of Preferred/Approved Suppliers, contract templates, additional tools, and templates.

• Responsible for supplier onboarding, supplier proposals, and assist in evaluation presentations to stakeholders.

• Coordinate the preparation of contracts with suppliers, utilizing templates and processes to ensure accuracy in final negotiated Scope of Work, Pricing, Site & Equipment Lists.

• Facilitate contract negotiation ensuring compliance with C&W and/or client policies and review compliance of service agreement terms and conditions and engaging Legal and Risk Departments where necessary.

• Contract Repository utilization for supplier contract storage.

• Maintain organized records and establish tracking to manage the workflow of multiple concurrent sourcing events.

• Research and analyze the supply base for diverse suppliers, supplier consolidation, and improvement in service levels for the Client Account.

• Conduct all meetings with internal and external customers in a professional manner using a high degree of persuasive ability, professional knowledge, tact, good judgment, and diplomacy.

• Perform other miscellaneous related duties as assigned.

Qualifications:

• Bachelor’s degree in a related field. (Advanced degree is a plus)

• 2+ years of related Facilities Management/Indirect Procurement or equivalent experience desired.

• Must have knowledge of legal aspects of contract terms and implications, ability to prepare amendments, and explain to stakeholders the specifics of the contracts.

• Self-motivated and works independently to find solutions.

• Detail-oriented with strong analytical & presentation skills (Excel & PowerPoint expertise required).

• Strong organizational and project management skills with the ability to prioritize multiple tasks and the flexibility to handle multiple competing priorities.

• Proficient with internal & external stakeholder/customer relationship management and effective communication with all levels of management.

• Understand Strategic Sourcing processes and demonstrate proficiency with e-tools such as e-Sourcing, and contract management systems.

• Proficiency with Excel data analysis, reporting, project management, and demonstrated capabilities with managing multiple projects with multiple stakeholders.

• Experience in the Commercial Real Estate and/or Facility Management environments desired.