Procurment Officer

Here are the job responsibilities of a Procurement Officer in Facilities Management in English:

1. Procurement Operations

• Receive and review purchase requests from different departments (maintenance, cleaning, security, operations, etc.).
• Ensure all requests are necessary, justified, and within budget.

2. Supplier Sourcing and Contracting

• Identify, evaluate, and pre-qualify suppliers and vendors.
• Request quotations (RFQs) and compare prices, quality, and delivery terms.
• Negotiate prices, payment terms, and service conditions.
• Prepare and review contracts and purchase agreements.

3. Order and Delivery Management

• Issue purchase orders and track their execution until delivery.
• Ensure goods and services meet required quality standards.
• Follow up on delays, shortages, or supplier issues.

4. Supplier Relationship Management

• Maintain strong relationships with approved vendors.
• Conduct periodic performance evaluations of suppliers.
• Update and manage the supplier database.

5. Cost and Budget Control

• Ensure procurement activities stay within approved budgets.
• Identify opportunities to reduce costs without compromising quality.
• Prepare regular spending and procurement reports.

6. Policy and Compliance

• Follow company procurement policies and procedures.
• Ensure transparency and compliance with regulations and audit requirements.

7. Internal Coordination

• Work closely with facilities and maintenance teams to understand operational needs.
• Support ongoing projects by ensuring timely procurement of materials and services.