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Production Coordinator, Graphics & Marketing

The Opportunity

The Production Coordinator – Graphics & Marketing supports the execution of graphic and marketing materials by coordinating production tasks, workflow processes, quality control activities, and operational support functions. This role ensures deliverables are prepared accurately, timelines are met, and marketing operations are supported efficiently. This is an operations-focused role serving both the Graphics and Marketing departments.

Who We Are

PAE is an engineering and design firm that turns complex challenges into reality. By leveraging the latest technologies, we solve problems in unique ways, and our designs enable buildings and communities to be more resilient and efficient. PAE is trusted by our clients in every aspect of a project's lifespan, from idea to occupancy. We set ambitious goals backed by analysis to significantly conserve water and energy while balancing costs and long-term operational needs. As a B Corp, we measure success by the benefits our projects provide to our clients, our communities, and our planet. We embrace innovation, transparency, sustainability, and lifelong curiosity.

What You'll Do

Production & Graphics Support

Prepare, format, and update graphic materials using established templates and brand standards
Support production of internal corporate graphic materials and marketing collateral
Assist with image selection and file preparation for digital and print delivery
Organize, name, archive, and maintain digital assets and graphic files within Adobe Creative Cloud Libraries
Conduct quality control reviews and periodic audits to ensure deliverables meet established brand, accuracy, and formatting standards
Support client presentation development and accreditation, with Marketing and Graphics staff, including PowerPoint or other content development, and AIA accreditation and certifications

Workflow & Coordination

Manage requests, web inquiries, and ticketing service, ensuring that tasks are correctly assigned and closed out, working with department management
Maintain visibility of production status and communicate risks, constraints, or delays to leadership
Support clear coordination between designers, marketers, and internal stakeholders

Marketing Operations Support

Coordinate procurement, invoicing, and asset management for external marketing photography services
Provide administrative support for marketing operations, including conference tracking updates, CRM data entry, invoice and payment coordination, and corporate sponsorship tracking and fulfillment

Events & Client-Facing Support

Manage PAE Living Building tour and event requests, coordinating scheduling and tracking in partnership with Operations
Partner with Operations to support PAE-hosted, client-facing events, ensuring coordinated execution and shared capacity across teams
Perform other duties as assigned

What You Bring

Associate or Bachelor’s degree in Marketing, Communications, Graphic Design, or related field, or equivalent experience
1–3 years of experience in production coordination, marketing operations, or design support
Experience in a professional services or A/E/C environment preferred
Proven Strong organizational and coordination skills
Attention to detail and commitment to quality
Ability to manage multiple tasks and deadlines
Clear communication and cross-functional collaboration skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Familiarity with Adobe InDesign preferred
Experience with CRM systems and digital asset management platforms preferred

What We Offer

Hiring Base Salary Range: $53,700-$69,800 annual
- This position is eligible for time and a half overtime pay

The base salary is one component of PAE’s competitive compensation package for employees. We take into consideration a variety of factors including but not limited to skills, abilities, experience, education, credentials, internal equity and geographic location in determining exact salary offered. At PAE, employees are eligible for annual compensation reviews based on performance and business needs. The above range represents PAE's good faith and reasonable estimate of the range of possible compensation at the time of posting.

In addition, PAE offers a comprehensive benefits package which includes the following:

Employer paid health insurance (medical, dental, vision)
Annual 401k profit sharing based on company profit for the year and account contribution
Professional development reimbursements including state registration and professional association dues
Employer paid commuter/parking stipend
Cell phone stipend
Life insurance and disability benefits
Hybrid work schedule
Employee Assistance Program
9 paid holidays including an additional employee-selected day
Paid time off for sick leave, family leave, community service, holidays and vacation
To learn more about our comprehensive benefits package, visit https://www.pae-engineers.com/careers/benefits. This information is provided per the Equal Pay Act

Our commitment to pay equity

PAE is a JUST label certified company; we demonstrate JUST label requirements within pay equity. Pay scales should meet or exceed applicable legislated wage requirements and industry standards and compensate, on the same basis, all individuals performing the same or similar work and work of equal value. We are committed to the principle of pay equity – paying employees equitably for substantially similar work. To learn more about pay equity and our commitments to equitable business practices, you may view our JUST label certification here: Living Future: Just Label Certification.

To find out more visit our website.

What We’re Made Of

Founded in 1967, PAE is a leading sustainable engineering and consulting firm on a mission to deliver clean air, energy, and water for all. We specialize in mechanical, electrical, and plumbing engineering, building performance analysis, technology design, and lighting design (LUMA). PAE designs some of the nation's highest-performing and most regenerative built environments across the U.S., from Living Buildings to all-electric buildings and beyond. Learn more at pae-engineers.com.

Our portfolio includes over 100 LEED Platinum projects as well as dozens of projects that have either achieved or are pursuing the Living Building Challenge, Passive House, Architecture 2030, Carbon Neutral, Net Zero Energy, and Net Zero Water.

Fine Print

Please note that resumes received from third party recruiters or agencies will not be accepted unless requested directly by PAE Talent Acquisition and with a prior signed fee agreement. If candidates without a previously signed recruiter fee agreement are submitted, PAE reserves the right to engage with and hire those candidate(s) without any obligation financial or otherwise to the recruiter or agency.

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at PAE will be based on merit, qualifications and abilities. PAE does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender (sex), national origin, age, veteran status, sexual orientation, gender identity, physical characteristics historically associated with race, disability, genetic information or any other characteristic protected by applicable law.

PAE will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. This policy governs all aspects of employment including: selection, job assignment, compensation, discipline, termination and access to benefits and training.

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