Program Administration Analyst

The Hope Through Housing Foundation (Hope) is committed to breaking the cycle of generational poverty by implementing high-quality social services for low-income families and seniors living within and around National CORE’s affordable housing developments throughout California, Texas, and Florida. We seek passionate, hardworking team members who are committed to transforming lives and communities. Together, we deliver Hope, Opportunity, Prosperity, and Empowerment to thousands of youths, adults, and seniors each year.

Position Description: The Program Administration Analyst works with Hope’s program team, fund development (FD) team and Business Manager to support the administration of programs, special projects, grant management. and month end process. Under the direct supervision of the Business Manager, this position helps ensure proper program implementation and allocation of grants and other designated funding sources to accomplish specified goals.

RESPONSIBILITIES

• Track and maintain records on all grant commitments, reporting requirements and project progress.
• Coordinate with Philanthropy and Program teams to build and track action plans for implementing programs/projects as outlined in grant applications.
• Direct and track proper spending of grant funds to ensure proper allocation to allowable expenses, to various programs/funding sources.
• As part of the Month End Process perform the following tasks:
  • Receive and review the In-Kind Contributions entries from the Philanthropy Coordinator for accuracy.
  • Bank Statement Reconciliation:
    • ACH Transactions Reconciliation from Bank Statement: code them, including grants or other gifts received via wire transfer.
    • Checks coding
  • Review Center Expenses & Out of Pocket Expenses report for accuracy
• Maintain:
  • Funding Codes List in coordination with Bank Administration and IT,
  • Gift cards inventory & Gift Card Acknowledgement forms
• In coordination with the Business Manager review the budgets for each grant that includes employee’s salary allocations at the beginning and end of the grant cycle
• Assist with preparation and submission of grant reports and spending backup (receipts, salary reports, other) , including but not limited to private, public, foundation and corporate grants.
• Provide updates and accountability to team members as needed to ensure all grant objectives are met.
• Assist with special projects as needed to support project development and programmatic excellence within Hope.
• In collaboration with the Assistant Vice President of Programs & Data Management, support ongoing efforts to build and maintain strong program evaluation systems and outcomes measures.
• Assist with the development and submission of grant requests as needed, in collaboration with the Foundation & Corporate Relations Coordinator.
• Coordinate quarterly regional grant review and updates meetings
• Assist with corporate, regional, and local fundraising efforts as assigned.
• Attend company sponsored events that relate to the development of the team, which, from time to time, may include overnight stays at locations away from the employee’s home.
• Support and perform other duties as assigned.

QUALIFICATIONS

• Strong interpersonal and communication skills (written and verbal) with internal and external audiences
• Strong problem solving and decision-making skills
• Strong organizational and time management skills; must be able to meet deadlines