Program Compliance Officer Manager

About this Job

• Overseeing the state’s capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Minimum Qualifications

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:
Information system management and compliance audit functions:

1. Administer the maintenance and modification of the official system of recordation used for movable property and fleet management duties required by statute;

2. Review and monitor fleet management reports from all state departments to assist the State Fleet Manager with assuring:
a. all agencies comply with state fleet management regulations, and
b. departmental fleet managers are made aware of problems with agency compliance and/or with particular vehicles.

3. Consults with the hosting contractor of the official system of recordation for asset and fleet management to approve all changes or modifications to the system
and submit request for additional reports.

4. Recommends legislation affecting the statewide property program and implements directives in accordance with such legislation.

5. Review computer reports from programs for inventory management, fleet management, and surplus property and dispositions; conduct random audits to assure
adequacy of same, report any possible areas of difficulty to the Louisiana Property Assistance Agency (LPAA) Assistant Directors and/or Director.

6. Conduct, at the direction of the LPAA Director, internal audits of cash, property and fleet management control operating procedures, and similar operating
procedures for all sections of LPAA.

Asset Management Functions:

1. Approve, as delegate of the Commissioner of Administration, the annual certification of movable property required by law for all state agencies.

2. Approve / disapprove “change request” processed by state agencies on-line for restricted fields in the asset management system; approve / disapprove
agencies’ requests for scrap, disposition of their property.

3. Acknowledge appointment of agency property and fleet managers statewide; prepare training materials and administer training of newly appointed property
managers; identify the need for new trainings, prepare those training materials, and update training of new and experienced property and fleet managers.

4. Approve all requests to dispose of state movable property; respond to special requests regarding disposition of property; remand approved papers to proper
parties.

5. Maintain contact (through correspondence, email, telephone communication and personal visit) with agency heads, elected officials, heads of political
subdivisions and representatives of preference buyers of state surplus property; apprise LPAA Director of problems requiring Commissioner’s attention.

6. Approve all requests for authorization to purchase state surplus property by political subdivisions and qualifying preference buyers.

7. Review compliance audits of state agencies and make recommendations to LPAA”s Director for appropriate action in cases of non-compliance with state laws
and property and fleet regulations.

General administrative function:

1. Meet as frequently as necessary with the LPAA Assistant Director to report progress and problems in unit’s areas of responsibility.

2. Prepare annual budget for the personnel/programs and control expenses in accordance with approved budget for those areas under the incumbent’s control.
Tract performance metrics and indicators and provide updates to the Director on a monthly, quarterly, and yearly basis.

3. Make hiring/disciplinary/termination recommendations for; assign work to, determine methods and priorities for, evaluate performance of all employees of this
unit in accordance with budgeted and allocated positions; review and approve evaluations of employees prepared by subordinate administrators.

4.Assign buyer, property control, personnel liaison, telecommunications, insurance, and other required unit responsibilities to appropriate and capable employees;
assure fulfillment of these responsibilities.

5. Establish written procedures to be followed by each employee in this unit and assure they adhere to these procedures while performing the functions of their
positions; timely update SF3s for all employees in this unit as required by Civil Service.

6. Meet bi-weekly with unit personnel to discuss programs and potential problems in areas of responsibility.

7. Review all unit requests for overtime, travel vouchers, and invoices for accuracy and recommend approval for payment before submitting to the Assistant
Director. Prepare and submit purchase requisitions to the Purchasing Officer for supplies and other items required for staff to perform their job that are not normally
stocked at LPAA.

8. Review, approve, and maintain MV3 records for 4 automobiles assigned to the Compliance Section. Ensure your office staff maintains MV3 records for all of
LPAA’s other vehicles as required by records retention rules.

9. Periodically evaluate and update all existing methods, procedures, conditions, personnel and equipment needed to efficiently and effectively accomplish all the
incumbent’s responsibilities statewide.

10. Assume the Assistant Director’s duties in his absence; perform any other duties assigned by a higher level manager.

Position-Specific Details:
Appointment Type: This vacancy will be filled by new hire or by promotion of a current permanent status classified employee.

Louisiana is a "State as a Model Employer" for People with Disabilities.

Preference will be given to those who have experience with Asset Management Systems and State and/or Federal Surplus Property experience.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.