Program Coordinator - TRIO Grant

Please apply for this job directly on the Cabrillo College job opportunities page here.

Employment Opportunity

We need YOU! Cabrillo College is looking for staff to provide quality programs and services for a diverse student population, promoting ever-evolving needs as our students grow toward their individual aspirational goals. Cabrillo is a Hispanic Serving Institution (HSI) with a special focus on enhancing the Latinx student experience. Come join our team, valuing high-level and innovative instruction, support services, a welcoming environment, and helping to change the world one student at a time!

This full-time, 12 months per year, categorically-funded position is for a TRIO Program Coordinator in the Academic Counseling, Career and Educational Support Services (ACCESS) division.

TRIO grants are U.S. Department of Education-funded, federal outreach programs designed to support and increase access to higher education for disadvantaged, low-income, first-generation, and students with disabilities from middle school through postgraduate studies. These grants fund institutions and organizations to provide services like tutoring, counseling, and mentorship. To learn more about TRIO, visit the TRIO home page at the U.S. Department of Education.

Under direction, the Program Coordinator plans, coordinates, and implements student programs, service delivery, activities, and events; coordinates supportive services and access to resources for individual students; performs outreach and inreach to students targeted by the program; performs complex administrative support duties, including identifying and soliciting funding sources, monitoring program budget, and reporting program results; and performs related duties as assigned.

• Twelve (12) days of vacation leave accrued annually; rate increases up to a maximum of twenty (20) days at year ten (10)
• Twelve (12) days of sick leave accrued annually, seven (7) of which can be used as Personal Necessity days annually
• Nineteen (19) paid holidays annually
• Five percent (5%) Longevity award annually after ten (10) years of service, with increases to fifteen percent (15%) at twenty (20) years
• Professional Growth educational incentive program

Examples of Duties

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

• Plans, coordinates, and implements programs, services, and activities necessary for a specific student population to achieve academic, career, and personal success; develops program plans; tracks and conducts studies and performs complex data analyses to evaluate the effectiveness of current programs; writes a variety of reports and makes recommendations on program enhancements/ service areas; assists in assessing student success outcomes.
• Participates in developing and monitoring the program budget; researches, identifies, and assists with the solicitation of grants, donations, and other sources of funding; maintains and purchases inventory and supplies, including office supplies, food pantry items, and emergency supplies for students.
• Directly assists students in overcoming obstacles to personal and academic success through access to academic and support services; advocates for student needs with other campus programs and departments, and refers students to counselors and community resources.
• Determines program eligibility for new and continuing students according to District and program guidelines; monitors continuing students for adherence to program requirements and advises students on how to access resources needed to maintain eligibility; assists students in resolving issues impacting program eligibility; maintains student case management files/system and reviews student records.
• Organizes and implements outreach and matriculation programs, orientation activities, workshops, cultural experiences, and academic support/tutoring programs; may oversee a center or communal space for program participants.
• Represents the District and/or program on a variety of internal and external committees; develops partnerships with community agencies, business/industry, and local government; liaises with local high schools, other colleges, and academic institutions.
• Assists with the recruitment, hiring, and training of student employees; assigns, schedules, and monitors work for completeness, accuracy, and conformance with District, department, and legal/regulatory requirements and standards; reviews and processes payroll timesheets.

• Participates in communications among departments to coordinate responses to students in crisis or requiring academic intervention.
• Oversees program marketing, including preparation and production of promotional materials, invitations and publications; updates and maintains the department or program website and social media accounts.
• Coordinates logistics of major events, including liaison work with other campus departments and facilities, event participants, vendors, and sponsors.
• Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff.
• Performs related duties as assigned.

Minimum Qualifications

EDUCATION AND EXPERIENCE
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

• Understanding of, and sensitivity to, the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation, of community college students, faculty, and staff; AND
• Graduation from an accredited four-year college with a bachelor’s degree and coursework applicable to the program, AND
• At least three years of progressively responsible experience in student support, human services, or social services; OR
• An equivalent combination of training and experience.

• Bilingual skill in English and Spanish

• Program goals, objectives, policies, procedures, and practices applicable to the area of assignment.
• District and community resources, including governmental, community, and social service organizations and their functions.
• Common issues and challenges facing a diverse population of community college students.
• Student recordkeeping practices and procedures for processing and reporting student data.
• District payroll and general accounting system operations, practices, and procedures.
• District rules, policies, and procedures applicable to departmental and division operations.
• Principles, methods, and practices applicable to the design and implementation of public relations, outreach, and marketing programs.
• Research methods and analysis techniques.
• Practices and techniques of sound business communication; correct English usage, including spelling, grammar, and punctuation.
• District policies, procedures, and rules regarding budgeting, purchasing, and expense reporting.
• Basic grants administration methods and practices.
• Applicable sections of the California Education Code, Title V, and other applicable laws.
• The Family Educational Rights and Privacy Act and other District, state, and federal laws, rules, regulations, and policies governing student records.

• Plan, coordinate, and implement programs, services, and activities to increase student engagement and academic success.
• Comprehend requests for information or assistance, identify appropriate resources, and advocate effectively for students and program participants.
• Exercise tact and diplomacy in dealing with sensitive, complex, and confidential student issues and situations.
• Accurately and effectively evaluate student applications and records for program and services eligibility.
• Organize, set priorities, and exercise sound, independent judgment within areas of responsibility.
• Develop and implement appropriate program procedures and controls.
• Compose clear, concise, and comprehensive analyses, correspondence, reports, studies, agreements, presentations, and other written materials.
• Reconcile and report statistical information utilizing complex spreadsheets and databases.
• Make presentations and present proposals and recommendations clearly, logically, and persuasively to diverse audiences.
• Maintain the confidentiality of District and student files and records.
• Communicate effectively, both orally and in writing.
• Understand and follow written and oral instructions.
• Operate a computer and use standard business software.
• Establish and maintain effective working relationships.
• Uphold the District’s mission, values, and objectives, including equity and Guided Pathways.
• Support an inclusive work environment that fosters diversity, respect, and engagement.

Additional Information

• Complete the application with a minimum of three (3) professional references and answer all supplemental questions; provide detailed information to aid in determining the minimum qualification requirements have been met
• Attach resume
• (Encouraged but not required) Attach all unofficial transcripts for college coursework completed, if applicable, displaying any degrees conferred (photocopies, scans, photos, and downloads are acceptable).