Program Management Office Coordinator

Job Description

The PMO Project Coordinator supports project planning, monitoring, and documentation.

Responsibilities include preparing schedules, organizing meetings, facilitating communication, and providing administrative support to project and program managers.

The role also involves basic financial tracking, reporting, and identifying simple risks for escalation.

Job Responsibilities

Planning and Organization

By Assisting in the preparation of project plans and schedules, Coordinating meetings, workshops, and presentations & documents.

Monitoring and Execution

Following up on daily tasks, Checking work progress& documenting, Coordinating with members / parties (internal & external) and facilitating communication.

Supporting the Project & Program Manager

Assisting project manager in coordinating between teams or suppliers, Providing administrative support such as scheduling and budget tracking, Alerting manager to delays or issues that may impact the project

Financial Tracking (if required)

Monitoring project expenses and preparing basic financial reports, Assisting in preparing / updating project budgets.

Risk Management (basic level)

By Identifying simple risks that may affect the project, and reporting them to project manager for appropriate action

Required Skills

Monitoring & Execution

Communication & Reporting

Supporting the Project & Program Manager

Financial Tracking

Risk Management (basic level)

Job Requirements

A minimum of 5 years of experience in project coordination or management within information technology or business administration.

Bachelor's degree in Information Technology, Business Administration, or a related field.

Demonstrated ability to prepare, maintain, and execute detailed project plans and schedules.

Proficiency in facilitating and coordinating meetings, workshops, and documentation processes with multiple stakeholders.

Strong ability to monitor project progress, follow up on daily tasks, and effectively document outcomes and issues.

Experience in assisting project managers in a supportive role, including budget tracking and coordination between teams or suppliers.

Proficient in identifying and documenting basic project risks and communicating them effectively to project management.

Knowledge of financial tracking, including monitoring expenses and contributing to budget preparations.

Strong interpersonal and communication skills, capable of fostering relationships at all organizational levels.

Familiarity with project management tools and software to enhance productivity and project tracking.