Program Manager

Description

Title: Program Manager

Position Number: 0096651T

Hiring Unit: College of Education Research Institute (CERI)

Location: Manoa

Date Posted: November 26, 2025

Closing Date: December 11, 2025

Band: B

Salary: salary schedules and placement information

Full Time/Part Time: Full-time Month: 11-month

Temporary/Permanent: Temporary

Other Conditions: Extramural funds. Appointment to begin January 2026 or soon thereafter. Renewal contingent upon satisfactory performance, department needs, and availability of funds.

Duties and Responsibilities:

• • Oversee and implement the Hawaii Afterschool Alliance’s (HAA) statewide quality improvement system for afterschool, school-age child care, and summer learning programs.
• • Lead and manage all digital platforms, including website content, social media, and email newsletters. Ensure consistent branding and messaging across platforms and campaigns.
• • Create compelling messaging and materials that highlight the impact of afterschool and summer programs across the state.
• • Coordinate and deliver professional development opportunities—both in-person and virtual—including training, coaching, and technical assistance by working directly with programs and schools, and in collaboration with partners and stakeholders which may include travel to various geographical locations for meetings, events and/or conferences, which may require working outside of normal business hours, including evenings, weekends and/or holidays, as needed.
• • Lead and promote initiatives focused on STEM and Youth Entrepreneurship to engage with community partners to support the initiative.
• Facilitate collaborative meetings with stakeholders, including the Hawaii Department of Education, the Hawaii Department of Human Services, and the Hawaii Department of Health, amongst other state agencies, educators, program leaders, policymakers, funders, and community partners.
• Engage policymakers and partners to align funding, quality standards, and access to federal nutrition programs for afterschool and summer learning programs.
• Support coordinated advocacy efforts to expand access to afterschool and summer learning programs.
• • Plan and oversee HAA’s Annual Conference, including agenda development, speaker coordination, logistics, outreach, and promotion which may include travel to various geographical locations for meetings, events and/or conferences, which may require working outside of normal business hours, including evenings, weekends and/or holidays, as needed.
• Convene and lead a collaborative planning group of key stakeholders—including program leaders, educators, and community partners—to co-design a meaningful, impactful event.
• • Establish and maintain systems to track project outcomes and analyze impact.
• • Develop reports to communicate progress and successes to funders, partners, and stakeholders.
• Work closely with the HAA Executive and Program Directors, afterschool, school-age child care, and summer learning stakeholders and practitioners to develop, lead, and support multi-faceted, multi-stakeholder initiatives (statewide and locally).
• Supervise graduate student assistants, VISTAs, casual hires, and other subordinate employees.
• Collaborate cross-functionally with internal and external partners to achieve organizational goals.
• Other duties as assigned.

(* Denotes Essential Duties)

Minimum Qualifications:

• Possession of a baccalaureate degree in Education, Business Administration, Communications, Sociology, Social Work or related field and 5 year(s) of progressively responsible professional experience with responsibilities for quality improvement and system-level planning for afterschool and summer programming (out-of-school time), and/or related education and youth; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Considerable working knowledge of principles, practices, and techniques in the area of afterschool and summer meals, school-age child care, and out-of-school time programming as demonstrated by the broad knowledge of the full range of pertinent standards and evolving concepts, principles, and methodologies.

• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations, and theories and systems associated with afterschool and summer meals, school-age child care, and out-of-school time programming.
• Demonstrated ability to resolve wide-ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative, and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally, and by the preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders, and members, and individuals.
• Demonstrated ability to operate a personal computer, apply word processing software, and use spreadsheets and Google Workspace.
• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
• Demonstrated experience managing digital communications platforms, including websites, social media, and email marketing tools (e.g., Constant Contact, Mailchimp), with a strong ability to create content and campaigns aligned with organizational goals.
• Proficiency in content management system platforms, social media analytics, and design tools (e.g., Canva, Adobe Creative Suite).
• Experience in planning, coordinating, and delivering professional development for educators or community-based organizations, including workshops, webinars, coaching, and individualized technical assistance.
• Strong facilitation skills for both in-person and virtual settings, with the ability to adapt training content to meet the needs of diverse learners.
• Availability to work outside of the normal working hours, including evenings, weekends, and holidays, as needed.
• Ability to travel independently and in a timely manner to various geographical locations. Requirement may be fulfilled by a valid Hawai`i Driver's license (Class 3), a comparable driver's license, or other means of transportation that meets position needs.

Desirable Qualifications:

• Demonstrated experience advising or providing technical assistance to programs serving children and families.
• Experience in policy development, coalition-building, and advocacy efforts.
• Experience managing educational or afterschool projects and/or nonprofit organizations, including training and supervision of support staff.
• Demonstrated leadership ability to manage work priorities, guide teams, and support employee relations.
• Familiarity with principles and practices for coordinating, managing, and reporting on extramurally funded projects.
• Knowledge of the unique challenges and opportunities facing out-of-school time programs and education systems in Hawaii.

To Apply: to the online application. Applicants should submit 1) cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume; 3) names and contact information (including email address) of at least 3 professional references; and 4) official transcripts (copies acceptable; however, official transcripts are required upon hiring). Late, incomplete, or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned.

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Inquiries: Paula Adams, unamuno@hawaii.edu

EEO, Clery Act, ADA