Program Representative II

Note: Current Employees must use the Workday Job Hubs career section to apply for this position.

The mission of Yakima County Government is to provide accessible, responsive and responsible public service through leadership and teamwork committed to understanding and meeting public needs.

Our Values:

• Integrity

• Common Sense

• Innovation

• Accountability

Position Data:

Program Representative II-J23-U00-H Regular Non-Exempt (eligible for overtime)

Overview:

Pay Range: $27.44 - $34.80 per hour (Non-Bargaining Pay Plan, B24 Step 1-13)
Hiring Range: $27.44-$29.12 per hour (Non-Bargaining Pay Plan, B24 Step 1-4 DOQ)

Job Closing Date: April 27, 2026

There is one Program Representative II opening with the Yakima County Juvenile Court. Position is responsible for performing confidential executive administrative duties on behalf of the Juvenile Court Administrator. Responsibilities include: scheduling, coordinating, and communicating accurate information on behalf of the Court, maintaining legal and professional decorum while acting as the office liaison for the Juvenile Court Administrator, formatting, gathering and disseminating statistical information for Juvenile Court evidence-based, research-based, and community programs.
This is a key position in the Juvenile Court Administration Office. It requires extensive and confidential contact with the Juvenile Court Administrator, the Juvenile Court Presiding Judge, and the Juvenile Executive Leadership Team. Responsible for coordinating and facilitating communication between the courts and other County and City departments as well as grantors, vendors and other community agencies.

Please note* A resume and cover letter is required to be submitted with the application.



Benefits included in position:

• Health Care Benefits (Medical, Dental, Vision, Basic Life and Basic LTD)
• Retirement Benefits
• Paid Vacation
• Paid Holidays
• Paid Sick Leave

Note: This is a Non-Bargaining unit position.

This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriff's Office and Department of Corrections)

Responsibilities:

Essential Duties:

1. Provides executive administrative support to the Juvenile Court Administrator by scheduling, preparing for and attending meetings. Takes and transcribes minutes. Creates and maintains files and filing for Juvenile Court Administrator. Coordinates with other departments to place items on meeting agendas. Creates forms for use in court. Coordinates with the Juvenile Court Administrator’s Management staff for status on client referrals to programs and completion of programs, creation of statistical and written reports for grant funded programs.

Establishes and maintains positive working relationships with members of all forms of the media, other departments within the County and throughout the community.

Schedules and calendars the Juvenile Court Administrator’s daily business meetings and events.

Updates the Courts’ webpage as needed. Backup for purchasing.

Creates and maintains a Court newsletter.

Assists Budget Manager and/or Court management in tracking and monitoring all division contracts. Notifies management of expiring contracts, renewal status; may audit contract to ensure compliance with provision of services and / equipment.

Implements and ensures compliance with policies and procedures related to meetings. Must have knowledge and understanding of GR 29.

2. Performs specific research and conducts follow-up on independent projects.

Performs a variety of detailed statistical informational reports for Juvenile Court Administrator, Superior Court Director and Judges.

Provides updates on work projects to the Juvenile Court Administrator and Juvenile Court Presiding Judge.

Assists with the preparation and maintenance of office procedure manuals.

Responds to inquiries from local education institutions about placement of interns or volunteers and refers to appropriate court unit and/or coordinates placement and orientation for Juvenile Court.

Coordinates and schedules any interns or volunteers. May provide oversight of projects and/or work assignments, including monitoring deadlines and deliverables. Provides feedback to advisor or other representative about performance.

3. Facilitates on-boarding process for new employees and off-boarding process for exiting employees. Maintains confidential records for Juvenile Court Administrator. Serves as Liaison between Juvenile Court and Human Resources for recruitment, hiring and terminations. Prepare interview packets and schedules employment interviews. Provides new employees with appropriate internal paperwork related to onboarding.

Maintains internal employee files for Juvenile Court Administrator.

4. Under the direction of the Juvenile Court Administrator, this position is responsible for auditing and maintaining the court/judicial branch agency’s public disclosure and record retention programs pursuant to GR 31.1.

Recommends changes to policies and procedures for public disclosure of administrative records if necessary; apprises court management on matters of complex implementation.

Remains current on legal mandates for the court/judicial branch agency relative to public disclosure and provides overall strategic direction to ensure proper interpretation and implementation of court rules governing public disclosure to the Courts and advises those court/judicial branch agency employees on the creation of processes to comply with legal and policy requirements.

Provides quality assurance by reporting non-compliance by court staff of GR 31.1 policy and procedure to court management.

Develops and provides training to all levels of Court/Judicial branch employees on procedures and laws related to responding to an Administrative Record Request.

Receives and responds to requests for Court/Judicial administrative records and/or questions about access or processes related to Court/Judicial administrative records; processes requests for fee waivers related to costs in fulfilling requests for administrative records; coordinates internal and external appellate processes; conducts research, performs analysis, and prepares reports of the Courts’ GR 31.1 requests/activity as required.

5. Maintains records for Juvenile Court.

Performs other support duties as assigned.

Education & Experience:

Associate degree or two-year technical certificate: Type of degree/certificate: Paralegal Studies, Business Fundamentals or Management AND 3 years of progressively responsible legal or court experience, and experience analyzing and creating reports with statistical data or the equivalent education and experience to perform the essential duties of the job.

Required:

Valid WA State Driver’s license and proof of insurance, if required.

A resume and cover letter is required to be submitted with the application

Work experience requiring knowledge of legal terminology, laws, rules, and regulations governing courts.

Successful completion of a criminal background investigation and general employment verification.

Preferred:

Associate degree in Paralegal Studies, Business Fundamentals or Management or similar degree and 2 years of progressively responsible legal or court experience and experience with statistical data is preferred.

Working knowledge of desktop publishing tools.

Proficient in the use of MS WORD, OUTLOOK and EXCEL, and all other Microsoft products

Proficient in the use of Zoom or other Audio/Visual media (TEAMS, Webex)

Experience with JIS/SCOMIS/Odyssey and BIT or other legal document / case viewing system

Knowledge of legal terminology, laws, rules, and regulations governing courts.

Roles and responsibilities of the judicial system.

Clear and concise verbal and written skills.

Equipment Used: Desktop computer, telephone, fax machine, copy machine, electric hole punch, stapler, calculator, scanner, label maker, cell phone, laptop, tv’s, web cams, cameras, and microphones, passenger vehicle , court specific software programs ( JIS/SCOMIS/Odyssey and BIT)

Working Conditions: This position is rated as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Environment: travel and may be required to work outside of standard business hours, work in locked down facility(s).

Physical Demands: bending, carrying, handling, lifting, pushing, pulling, reaching, sitting, standing, walking, fingering, hearing, crouching, talking, and visual acuity.

Intellectual Demands: ability to multitask, confidentiality, ability to work under pressure, ability to articulate and communicate information in conversations, ability to follow written instruction, and ability to follow verbal instruction.

Knowledge:

Working knowledge of desktop publishing tools and other Microsoft Office software.

Working knowledge and use of legal databases and software systems.

Practices and principles of project coordination.

Office practices and procedures applicable to a court system.

Legal terminology, State and local laws, rules and regulations related to the Washington State Court system.

Operational methods within a court system.

Washington State JIS applications – specifically SCOMIS, Odyssey and JABS.

Caseload and file management techniques.

Exceptional customer service techniques.

Skills (and abilities):

Ability to effectively communicate both verbally and in written form.

Ability to write clear, concise, meaningful reports.

Research and analytical skills.

Proficient in the use of general business office equipment, personal computers and related software applications including Microsoft Office products, specifically WORD, Power Point and EXCEL.

Experience in gathering information, analyzing data, and formulating sound conclusions.

Preparing complex reports, documents, and memos.

Paying attention to detail and accuracy.

Resolving complaints and calming individuals.

Complying with laws, rules, and regulations.

Experience with the development and implementation of case flow management.

Exceptional organizational skills- organizing data, meetings and events.

Establishing and maintaining effective interpersonal relationships with court participants, partners, judges, other staff members, law enforcement and the public.

Knowledge and understanding of GR 31.1 and the Public Disclosure Act.

“AN EQUAL OPPORTUNITY EMPLOYER”
Minorities, Females, Protected Veterans and the Disabled are encouraged to apply.

Yakima County ensures equal employment opportunities regardless of a person’s age, color, creed, sensory, mental or physical disability, genetic information, marital status, national origin, political belief, race, religion, sex, sexual orientation, and military status, or any other protected status under federal or state statute.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish the information.

Disabled applicants may request accommodation to participate in the job application and/or selection process for employment. Please contact Human Resources for further information.

Yakima County is a qualified Public Service entity for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service or contact your federal loan servicer.

In compliance with the Immigration Reform and Control Act of 1986, Yakima County will hire only United States citizens and aliens lawfully authorized to work in the United States.

Yakima County is an E-Verify Employer.