Program Specialist 2 - Operations Business Office

Description

• All classified positions will start their salary at Step A.

The purpose of this position is to provide comprehensive operational and administrative support across Human Resources, Facilities, Environmental Health & Safety, and Campus Security. The position serves as a central resource to ensure consistency, accuracy, and responsiveness in handling administrative processes and requests. in addition, the role is cross-trained in multiple operational support functions, allowing flexibility to provide backup coverage and contribute to the overall efficiency, service delivery, and continuity of operations within the department.

Essential Functions

• Manage the creation, ordering, and issuance of business cards and name tags.
• Receive and distribute all incoming mail for supported departments
• Manage inventory and ordering of supplies and materials for supported departments.
• Manage the college’s vehicle fleet, reporting, including acquisition, coordination of repairs, replacement, and/or disposal.
• Maintain and monitor a system for all non-instructional spaces, assisting with move coordination as needed.
• Assist in the implementation of communication plans/feedback surveys on behalf of campus operations
• Assist with rule coordination and policy updates to public facing website
• Answer and handle phone calls and email requests for supported departments. Escalating as appropriate.
• Enter work orders, tickets and/or cases in TopDesk, or Megamations, Omnigo, or other software. Also providing updates to requestors as appropriate.
• Procure authorized equipment and/or services upon request from Human Resources.
• Coordinate with Procurement as necessary for equipment and services.
• Other duties as assigned.

Qualifications

Minimum Qualifications

• High school diploma or GED

• Experience working in an administrative setting

• Intermediate knowledge of Excel/Microsoft products

• Bachelor’s degree in business administration or closely related field.

• Two to three years of relevant professional experience in customer service, administrative support, or operations

• Equivalent education/experience

Additional Information

Terms of Employment
Please note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered. This is a full-time classified position scheduled to work 40 hours a week, with a salary range of $43,716-58,380* annually. All classified positions will start their salary at Step A. When you have completed six months of probation, you will receive a 5 percent pay increase. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Association (WPEA) Union. Classified positions qualify for the following benefits:
Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, Department of Retirement Systems Plan 2 or Plan 3, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, Aflac, 11 paid holidays, leave – vacation/sick/personal holiday/personal leave, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available.

For more information regarding benefits, please visit our website here.

Conditions of Employment

• Prior to a new hire, a background check, including criminal record history, will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required by WB HB 2327.
• The employee must reside in Washington State and within a reasonable distance of the campus to respond to workplace reporting requirements at the time of hiring. Frequent travel to Olympic College campuses or other sites may occur.

• Olympic College Online Application
• Resume
• Cover Letter - In your cover letter, describe how your experience sets you apart for this position.
• Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.