Program Specialist 3 - 2 POSITIONS

Description

• Our Vision: A Washington where we all work together to travel safely on our roadways.
• Our Mission: We connect communities and Tribal Nations with resources to build a positive traffic safety culture.
• Target Zero: WTSC collaborates with Tribal Nations, communities, partners, and other state agencies to achieve Target Zero – Washington State’s Strategic Highway Safety Plan of zero deaths and zero serious injuries by 2030.

Duties

Among the various responsibilities expected of this role, you will:

• Assist higher-level staff by managing discrete components of state and federal grant programs, advisory boards, and special projects.
• Operate independently on day-to-day activities, utilizing professional judgment to manage specific programs like the BrainCert LMS and School Zone Mini-Grants.
• Prepare comprehensive project reports for Program Managers, including quarterly progress, spending assessments, and end-of-year summaries.
• Review and approve grant invoices against scopes of work, resolving discrepancies and ensuring compliance with state and federal guidelines.
• Coordinate contract amendments and routing in the WEMS system, ensuring applications meet regulations and overseeing agreements from creation to signature.
• Manage funding requests, anticipate program conflicts, and consult with partners and grantees to recommend solutions and alternatives.
• Support high-visibility and traffic safety enforcement programs by organizing meetings, documenting decisions, and updating interagency contract templates.
• Coordinate administrative, technical, and logistical needs for agency boards and committees, such as the Tribal Traffic Safety Council and Target Zero project.
• Provide administrative support to Program Managers by organizing digital records, implementing state retention schedules, and establishing file-naming guidelines to improve data management.
• Conduct compliance reviews and audit preparations for project files, manage the public records request process, and coordinate planning and logistics for agency meetings and events.

Qualifications

Required:
To be considered for this opportunity, the following are required:

• Strong written and verbal communication skills.
• Ability to multi-task.
• Excellent interpersonal skills.
• Experience with meeting coordination and preparation of minutes.
• Ability to travel to meeting and event locations in-state and out-of-state, internal, and external venues, transporting meeting materials, setting up meeting rooms, etc.
• Experience with Microsoft 365.
• Attention to detail and extensive editing and proofreading skills are essential.

• Six (6) years of combined education and/or experience in program or project coordination or management, contract or grant administration, community or stakeholder engagement, policy or systems analysis, process improvement or organizational development. strategic planning or program evaluation, operations, logistics, service delivery management, budgeting, procurement, or financial tracking, facilitation or interagency collaboration, transportation planning.

• Bachelor’s degree in Behavioral Science, Public Health, Social Science, Communications, Organizational Leadership, Public Administration, Business, Business Administration / Management, Human Services, Education, Criminal Justice, or related field
  AND
• Two years of experience in program or project coordination or management, contract or grant administration, community or stakeholder engagement, policy or systems analysis, process improvement or organizational development. strategic planning or program evaluation, operations, logistics, service delivery management, budgeting, procurement, or financial tracking, facilitation or interagency collaboration, transportation planning.

• Experience in public health, with particular value placed on expertise in injury prevention. This includes knowledge of evidence-based strategies to reduce traffic-related injuries and deaths, and the ability to apply public health approaches to program development, implementation, and evaluation.
• Knowledge of state government organization, legislature, legislative process, procurement procedures, and administrative procedures.
• Knowledge and experience with archival procedures and the State Records Center.
• Experience with conference planning from securing the hotel through final billing of the event. Negotiation skills with respect to hotel contracts.
• Familiarity and/or experience with federal grants.
• Knowledge of state policies and guidelines, particularly state travel regulations (SAMM).
• Familiarity with Travel Expense Management System (TEMS).
• Experience with legislative bill tracking.
  

• Washington for All: The ability to take action to learn and grow.
• Washington for All: The ability to take action to meet the needs of others.

Supplemental Information

Important Notes

• WTSC offers flexible/hybrid work options.
• The WTSC office is located in Olympia, Washington.
• Regular office hours are 8 a.m. – 5 p.m. Monday through Friday. Flexible and/or compressed workweek schedules are considered depending on the position.

• We create a positive organizational culture focused on inclusion and diversity
• We use data-informed decision making to identify disparities, reduce barriers, and promote equitable opportunities and outcomes, internally and externally.
• We are committed to the health, safety, and wellness of our staff.
• Our leadership empowers and supports employees.
• We offer and support family-friendly mobile and flexible work schedule opportunities for most positions, as well as an infant at work program.
• We value and offer mentorship and training opportunities to develop your professional skills.
• Our office is located just minutes from the Capital campus.
• Check out the benefits offered by the state of Washington.

• A resume outlining your experience to date.
• A letter of interest describing how you meet the qualifications for this position as outlined in the job posting.
• Contact details for three (3) professional references who can attest to your work performance, skills, and job-related competencies. This information can be entered in the “References” section of the online application and does not need to be submitted as a separate attachment.