PROGRAMME ASSISTANT (LIVELIHOOD & RESILIENCE) - SC5

Job Title: Programme Assistant (Livelihood & Resilience)

Grade: SC5

Type of contract: Service Contract

Duration: 12 Months

Duty Station: Karachi

This Vacancy Announcement is for Pakistani Nationals Only.

Note: This vacancy announcement will also be used to build a roster of prequalified applicants for future opportunities within same job profile at the current or lower level in Pakistan.

TERMS & CONDITIONSWFP offers a competitive benefits package including salary, leave plus a medical insurance.

Important: All educational documents must be verified/attested by the Higher Education Commission (HEC). Appointment will be subject to submission of HEC-verified degrees.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT: This job is based in WFP Field Office Karachi and the job holder will report to Programme Policy Officer (Livelihood & Resilience) under the overall supervision Head of Provincial Office. The job holder will be working as a team member in the Field Office to assist in all matters related to the relief operation, recovery operations and Cash Based Transfer (CBT) including the non-conditional and conditional (livelihood intervention) in the most vulnerable targeted districts of Sindh and maintain coordination with stakeholders. The job holder is expected to have technical knowledge of livelihood relief and recovery, food and Cash Based Transfers, Anticipatory Action along with other project and programme planning, development, implementation and monitoring. This post will ensure adequate, appropriate and timely support for the implementation of the project activities in Sindh.

ACCOUNTABILITIES/RESPONSIBILITIES:

Programme and Cooperating Partner

1. Provide technical support and assist in the development and implementation of relief operation General Food Distribution (GFD), cash-based transfer - unconditional and conditional – Asset Creation, Anticipatory Action (AA), Early Warning System, Emergency Preparedness, Disaster Risk Reduction (DRR) activities within the specific area of work and timelines

2. Follow up with CP for submission of the monthly invoices and reports along with the supporting documents and further sharing with PO finance unit for further process

3. Review the budgets and proposal submitted by CPs work on budget for FLAs extensions, preparing Note For Record (NFR) and other related documents for submission to CO

4. Facilities CP for the compilation of measure CBT- output data as per project requirement

5. Reconciliation of all cycles data of both CNIC and non-CNIC for further sharing with WFP CO

6. Manage systems for beneficiaries’ registration, tracking and distribution planning and monitoring. Assist the team in implementation of the SCOPE under CBT programmes/projects

7. Prepare Cash Release Note (CRN) district wise for review and analysis of PPO and approval by Head of Office, Sindh and shared with CO

8. Close coordination with Financial Service Provider and CPs to commence the timely cash disbursement and also ensure the arrangement of required payments

Data management and reporting

9. Prepare a range of reports and data analysis (e.g. food assistance needs, resource utilization, programme status, performance) and highlight trends/issues ensuring deliverables adhere to corporate standards and quality control

10. Ensure and/or perform accurate, timely recording of data within the specific technical area of work and consistency of information presented to stakeholders

11. Compile and share disbursement data with other relevant units at Field and CO level

12. Ensure annual SPR data to submit to Provincial and CO management and relevant units

13. Real time availability of estimated/ actual operational data disbursement report

14. Review the output data and share it with PPO - Livelihood & Resilience

Liaison with stakeholders

15. Act as a point of contact for relief operations (GFD) and recovery operations (Asset Creation cash-based transfers/ in-kind), in order to resolve range of operational queries /issues and challenges within a specific technical area of responsibility

16. Liaise and communicate with Cooperating Partners (CP), government institutions, district authorities and counterparts to support effective collaboration, implementation and monitoring of ongoing project activities or new projects

17. Support the capacity building of the CPs and relevant government line departments in line with humanitarian needs

Field missions

18. Prepare and facilitate mission to the targeted areas if any

19. Conduct regular field visits to support and monitor field activities and follow up of issues in field and report back for information and action

Complaint management

20. Collaborate with M&E teams to address issues related to Complaints and Feedback Mechanisms (CFM) in a timely and responsive manner

21. Act as a point of contact for resolution of complain received from field and general operational queries requesting assistance where necessary or as advised by HOPO and PPO

22. Strictly follow the confidentiality of CFM system and report only to the concerned management

Mandatory training

23. Complete all mandatory trainings advised by Human Resources Department. Encouraged to polish his/her soft skills in communication, IT usage, gender sensitivities, and others

Any other duties

24. Perform other related duties or assignments in line with the position level and expertise as assigned by HOPO and /or PPO

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education: Completion of Secondary School Education. First level University Degree in Social Sciences, Public/Business Administration, Project Management, Climate Change, DRR and Development Studies or any one of these disciplines or equivalents is desirable.

Experience: Minimum experience of 5 years in public and/or private sector with provincial/national/ international organization(s) demonstrating evidence of implementation preferably in relief, CBT (Cash Based Transfers) livelihood and climate change project Has the experience of working with technical teams (livelihood / DRR) Has the experience of implementing programmes relief and recovery operations

Knowledge & Skills: Basic understanding and knowledge of data compilation and analysis. Strong capacity to implement the project & capacity building session for Cooperating Partner (CP), timely implementation of the livelihood activities, and other activities particularly in the context of emergency response/early recovery.

Languages: Fluency in both oral and written communication in English and Urdu. Knowledge of local language is highly desired.