Project Accounting Coordinator

Haley Lane Interiors is seeking a highly organized, detail-oriented Project Accounting Coordinator to join our team on a part-time contract basis. This role is ideal for someone who thrives in a fast-paced, high-end residential design environment and enjoys managing project financials, vendor coordination, and operational details within a fast-paced luxury residential design environment.

Our firm specializes in luxury residential interiors, and this role is a critical part of keeping projects, vendors, and financial operations moving smoothly.

Responsibilities

• Process vendor invoices, ACH payments, wires, and project-related expenses
• Track client deposits, approvals, budgets, and project expenditures
• Assist with billing packages and account reconciliations
• Maintain accurate records in QuickBooks and project management systems
• Coordinate with vendors, receivers, and internal team members regarding project financials
• Monitor outstanding invoices and follow up on missing documentation
• Support purchasing coordination and purchase order tracking
• Assist with procurement logistics for active projects
• Organize project financial and purchasing documentation

Who You Are

• Highly organized and detail-oriented
• Comfortable working with numbers and financial documentation
• Proactive and able to follow through without constant oversight
• Able to manage multiple projects and deadlines simultaneously
• Professional and confident communicating with vendors and team members
• Interested in being part of a growing luxury residential design firm

Qualifications

• 3+ years of experience in accounting, project accounting, AP/AR, bookkeeping, construction administration, or related operational roles preferred.
• Experience with QuickBooks strongly preferred
• Highly organized with strong attention to detail
• Ability to manage multiple moving parts and deadlines
• Strong communication and follow-through skills
• Comfortable working in a collaborative, fast-paced office environment
• Experience in interior design, construction, or luxury residential projects is a plus

Position Details

• Part-Time
• In-office position
• Flexible schedule depending on workload and project needs
• Opportunity for long-term growth with the company

To apply, please send your resume along with a brief introduction about your experience and availability.

Work Location: In person