Project Accounting & Legal Billing Coordinator

Project Accounting & Billing Coordinator (Entry-Level) – Client Liaison

OLAF Billing and Collections
Princeton, NJ (Hybrid)

OLAF Billing and Collections is seeking a detail-oriented Project Accounting & Billing Coordinator to support our financial operations team. This entry-level role assists with billing coordination, invoice tracking, and collections workflows while maintaining accurate financial records.

This position will also serve as an on-site liaison to one of OLAF’s client organizations in the Princeton area, helping coordinate billing documentation, invoice approvals, and payment tracking between the client and OLAF’s internal team.

This role is ideal for candidates with 1–3 years of office, billing, accounting support, or administrative experience who are looking to build a career in financial operations or accounting support.

The position requires strong attention to detail, organization, and the ability to work across internal teams and client contacts to ensure financial records remain accurate and billing workflows run smoothly.

ResponsibilitiesBilling Coordination

• Assist with preparing, organizing, and tracking client invoices.
• Maintain accurate billing records and supporting documentation.
• Coordinate with internal departments to verify billing information and resolve discrepancies.
• Receive, collect, and maintain vendor documentation and supporting backup required for invoice preparation and billing verification.
• Support the billing process from invoice issuance through payment receipt.

Cash Receipt Reconciliation

• Reconcile incoming cash receipts against approved invoices.
• Review payment activity to ensure received amounts match invoiced amounts.
• Identify discrepancies including partial payments, overpayments, or missing payments.
• Investigate and document differences between invoices and payments received.
• Assist in resolving discrepancies such as missing checks, delayed payments, or payments submitted for incorrect amounts.

Client Liaison Responsibilities

• Serve as an on-site liaison to a key OLAF client in the Princeton area, supporting billing and financial coordination activities.
• Communicate with client personnel regarding invoice approvals, documentation, and payment tracking.
• Assist in gathering required billing backup and supporting documentation from client teams.
• Coordinate with OLAF’s internal operations and accounting teams to ensure accurate billing and reconciliation.

Collections Support

• Assist with monitoring outstanding receivables and collections activity.
• Maintain documentation related to collections communications and account status.
• Support follow-up efforts related to overdue invoices and payment coordination.

Financial Records Management

• Maintain organized and accurate financial records across internal systems.
• Track invoice activity, payment status, and collections documentation.
• Ensure financial records remain accurate, consistent, and properly maintained.

Operational Coordination

• Work with internal teams to support billing cycles and financial workflows.
• Escalate billing discrepancies or payment issues when necessary.
• Assist with internal reporting and financial documentation.

Qualifications

Required:

• High school diploma required
• 1–3 years of office, administrative, billing, or accounting support experience preferred
• Strong attention to detail and ability to work with financial data
• Strong organizational and time management skills
• Ability to identify discrepancies and maintain accurate records
• Proficiency with Microsoft Office, particularly Excel
• Strong written and verbal communication skills

Preferred:

• Accounts receivable or billing administration experience
• Bookkeeping or financial operations support
• Professional services, financial services, or legal industry experience

Job Details

Location: Princeton, NJ (Hybrid – includes on-site client interaction)
Schedule: Full-Time
Salary: $52,000 – $65,000 per year

Pay: $52,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Vision insurance
• Work from home

Experience:

• Legal Billing: 3 years (Preferred)
• Accounting: 3 years (Preferred)
• Accounts receivable: 3 years (Preferred)
• Foreclosure Billing: 3 years (Required)

Ability to Commute:

• Princeton, NJ 08540 (Required)

Work Location: Hybrid remote in Princeton, NJ 08540