Project Admin – Conservation

The Project Admin – Conservation provides essential administrative, operational, and coordination support to conservation projects across Emirates Nature–WWF’s Conservation Unit. This is a junior support role designed to ensure smooth project operations, efficient documentation, and effective logistical coordination, enabling technical teams to focus on conservation delivery and impact.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple administrative priorities across projects while maintaining compliance with internal procedures, donor requirements, and relevant UAE regulatory frameworks.

Administrative Support

• Provide day-to-day administrative support to Project Managers and project teams.
• Maintain structured filing systems for project documentation, contracts, correspondence, and reports.
• Support drafting, formatting, and proofreading of routine correspondence, presentations, and reports.
• Schedule meetings, prepare agendas, take minutes, and follow up on action points.

Project Coordination Support

• Assist Project Managers in tracking activities, timelines, milestones, and deliverables.
• Support preparation of workplans, progress updates, and donor reporting documentation.
• Consolidate project information for internal reporting and knowledge management.
• Coordinate communication between Project Managers, consultants, partners, and stakeholders.

Financial and Procurement Support

• Assist with tracking project budgets, expenditures, and financial documentation.
• Prepare purchase requisitions, payment requests, and procurement documentation in line with organizational procedures.
• Track invoices, contracts, and payments in coordination with the Finance Unit.
• Maintain accurate financial and contractual records to support audits, donor reporting, and compliance reviews.

Logistics and Operational Coordination

• Coordinate travel, field visits, workshops, meetings, and stakeholder consultations.
• Support logistics including invitations, agendas, supplier coordination, materials preparation, and follow-up documentation.
• Assist in organizing trainings, events, and community engagement activities.
• Support preparation of briefing notes, presentations, and operational reports.

Compliance and Documentation

• Ensure project documentation complies with organizational standards, donor requirements, and applicable UAE regulatory frameworks.
• Support Project Managers during audits, donor missions, and evaluations through documentation preparation.
• Maintain confidentiality of sensitive project and stakeholder information.
• Provide general administrative support to the Conservation Director or Programme Delivery leadership as required.

Experience

• Minimum 2–3 years of experience in administrative, project support, or coordination roles.
• Experience supporting multiple projects simultaneously is an advantage.

Experience within conservation, NGO, sustainability, or development sectors desirable.

Education

• Diploma or Bachelor’s degree in Business Administration, Environmental Management, Project Management, Sustainability, or related field.
• Fluency in English (essential).
• Fluency in Arabic (highly desirable).

Skills

• Strong organizational, coordination, and time-management abilities.
• Excellent written and verbal communication skills in English; Arabic an advantage.
• Proficiency in MS Office and document management systems.
• Basic understanding of budgeting, procurement, and administrative procedures.
• Ability to work independently within multidisciplinary and multicultural teams.
• High integrity, discretion, and strong attention to detail.

Internal – Works closely with Project Managers, Conservation Unit staff, Finance, Operations, Communications, and other cross-functional teams.

External – Liaises with consultants, vendors, community representatives, project partners, and stakeholders as required.

Emirates Nature-WWF is an equal opportunity employer. We welcome diversity in the workplace and offer a flexible and diverse place of employment.

Emirates Nature-WWF staff participate wholeheartedly in general activities and events that require the full support and participation of all staff members, whether the focus of any particular event or activity has any bearing on the job description and assigned project objectives and activities.

Please send your application consisting of a cover letter explaining why you are the right candidate to work with EN-WWF and your CV with the subject 'Application: Project Admin – Conservation’ to the attention of Ms Magdalena Tayoun on careers@enwwf.ae before 28th February 2026.

Emirates Nature reserves the right to appoint a candidate prior this date.