Project Administrator

We have a current opening for a full time Project Administrator based out of our Hood River, Oregon office.

How to Apply & Timeline

If you would like to apply, please submit a Resume and Cover Letter via email to hr@interfluve.com and include ‘Project Administrator’ in the subject line.

We will be accepting applications until the position is filled.

Firm Description

Since 1984, Inter-Fluve has been a leading water resources science and engineering firm specializing in river restoration. We have worked across the United States and internationally on projects that include dam removal, aquatic habitat restoration, wetlands assessment, floodplain restoration, watershed analysis, estuary restoration, and other water-related projects.

Our dedicated team of professionals share their passion for nature through their service to our clients. We apply a broad range of science and engineering skills to investigate and design restoration, enhancement, and recovery solutions for degraded riverine, wetland, estuarine and lake environments. Throughout our history, our company’s focus has always been to collaborate, explore, question, and advance our craft.

Visit our website to learn more about our story at www.interfluve.com.

Position Description

The ideal candidate is curious, well organized and pays great attention to detail. The right person is motivated, a quick learner, can work independently, has a great attitude, and is skilled in follow-through to complete tasks. The position requires excellent communication and multitasking skills and successful collaboration with many different team members, including working directly with technical staff and project managers across the country.

It is expected that this position will report to the Accounting Team Lead.

Location: Hood River, OR

Work Schedule

This is a Monday-Friday, in office position. A remote or hybrid work schedule is not desired for this position.

Required Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum of two years of professional experience in an office environment or equivalent experience.
• Knowledge of accounting principles and procedures.
• Candidate should be highly proficient in common software packages (e.g., Microsoft Word, Excel, email/calendar platforms.
• Excellent written and verbal communication skills.
• Demonstrated customer service skills.
• Ability to multi-task and prioritize.
• Ability to anticipate project needs and identify work assignments independently.
• Successful candidate will be proactive, self-motivated and able to excel at working with local and virtual teams.
• This position may require lifting and/or moving of equipment and/or supplies weighing up to 40lbs.
• Valid Driver’s License

Additional Desired Qualifications

We do not expect applicants to bring all the desired qualifications, but these offer insight into additional useful qualifications.

• Bachelor’s degree and/or continuing education in a related field (e.g., business administration, accounting, finance, economics, associate degree in accounting or business, bookkeeping or business operations certificates) preferred.
• Experience with Ajera, other Deltek programs, or common billing programs such as QuickBooks is a plus.
• Experience in billing, accounts receivable, finance or as an accounting administrative assistant.
• Experience billing projects using per diem rates.
• Experience with or knowledge of the federal contracts process and SAM.gov.
• The desired candidate should have an appreciation for the outdoors and the natural environment.

Essential Duties

• Support multiple Project Managers and leadership team in project financial tracking, accounting, client billing, and record keeping.
• Invoice projects monthly based on contract language and in collaboration with Project Managers.
• Set up new projects using accounting software according to contract, client, and project manager direction.
• Responsible for project accounting file organization, digital documentation of all project related information, and project closeout.
• Monitor and communicate contract dates and budget parameters.
• Respond to requests for more detail from clients, investigate all project expenses not billed to clients, and review and seek approval all project-related billings to clients.
• In concert with leadership, provide guidance to technical staff around company standards as they relate to billing expenses to clients and project-related travel.
• Interact with clients to assist in resolving project accounting related issues.
• Data entry tasks include but may not be limited to:
• Reviewing and entering vendor and subcontractor invoices
• Updating vendor details as needed
• Managing projects file organization
• Review and follow up on unpaid invoices.
• Assist in contracts administration and related duties.
• May assist in planning regional on and offsite team activities and complete ad hoc tasks as needed.
• Additional duties as assigned.

Benefits & Additional Information

Inter-Fluve, Inc. offers a competitive compensation package that includes paid time off, nine paid holidays, 100% employer paid health, dental and vision plan, 401k with employer contributions after waiting period, life insurance, cell phone plan options, and more.

Salary will be commensurate with experience and qualifications.

Inter-Fluve is committed to fostering a diverse, equitable, and inclusive workforce and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, neurodiversity, disability, age, veteran status, or any other aspect which makes them unique. All inquiries will be handled confidentially.

Job Type: Full-time

Pay: $52,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person