Project Administrator (Real Estate Division)

Job Summary

We are seeking a proactive and organized Project Administrator / Real Estate Administrator to support the day-to-day operations of our real estate and project management activities. The successful candidate will be responsible for administrative coordination, client communications, property documentation, project follow-up, and occasional field visits to clients, properties, government offices, and business partners.

Key Responsibilities

• Provide administrative support for real estate projects and property management activities.
• Maintain and organize property files, contracts, lease agreements, and project documentation.
• Coordinate with clients, tenants, contractors, suppliers, and internal departments.
• Prepare reports, correspondence, meeting minutes, and presentations.
• Monitor project timelines and follow up on pending tasks to ensure timely completion.
• Schedule appointments, meetings, site visits, and client consultations.
• Assist in the preparation and submission of documents to government authorities and service providers when required.
• Conduct property inspections and site visits as directed by management.
• Meet clients outside the office to discuss property-related matters, collect documents, conduct viewings, and provide administrative support.
• Coordinate handovers, maintenance requests, and tenant communications.
• Maintain accurate records in company databases and filing systems.
• Handle inquiries from prospective clients and provide information about available properties and projects.
• Support management with any additional administrative or operational duties as assigned.

Qualifications & Requirements

• Bachelor's degree or Diploma in Business Administration, Real Estate, Project Management, or a related field.
• Minimum 2 years of experience in administration, real estate, property management, or project coordination.
• Strong organizational and time-management skills.
• Excellent communication skills in English
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to work independently and manage multiple tasks simultaneously.
• Professional appearance and strong customer service skills.
• Valid Qatar Driving License is preferred.
• Willingness to travel within Qatar for client meetings, site visits, and official business requirements.

Pay: QAR4,000.00 - QAR5,000.00 per month

Work Location: In person