Project Assistant

We are a boutique interior design studio and retail showroom in downtown Annapolis seeking a detail-oriented Project Assistant to support our design team and assist our retail customers. This is a dynamic role blending client-facing retail, design project coordination, and administrative support in a creative, collaborative environment.

RETAIL & CUSTOMER EXPERIENCE

• Greet and assist walk-in customers; follow up with prospective design clients
• Process sales transactions and support retail merchandising and display
• Maintain accurate pricing tags and labels throughout the showroom
• Receive and inspect newly arrived inventory; document and file damage claims as needed
• Coordinate and promote sales events; manage social media posts for promotions
• Maintain a clean, welcoming showroom including windows, floors, and entryway
• Available for select evening events (e.g., Midnight Madness)

DESIGN PROJECT SUPPORT

• Assist designers with product sourcing, material selections, and sample procurement
• Prepare client presentation materials including tearsheets and mood boards
• Support project management: purchasing, order tracking, and vendor claims
• Pick up and deliver samples, materials, and products to clients and vendors
• Maintain and organize the physical sample library (fabrics, wallpaper, tile, hardware, etc.)
• Manage our digital product library : add products, maintain consistent labeling, and audit for errors

ADMINISTRATIVE DUTIES

• Return calls and messages promptly; provide daily task updates to leadership
• File financial and client paperwork; maintain billable hours for client work
• Track and reorder office supplies and retail packaging as needed
• Perform weekly and monthly inventory audits and maintain store inventory list

QUALIFICATIONS

• Prior experience in retail, interior design, or a client-facing studio environment preferred
• Strong organizational skills and attention to detail
• Proficiency with digital tools; experience with DesignFiles, Studio Manager or similar platforms a plus
• Proficiency with accounting software such as Quickbooks is a plus
• Warm, professional demeanor with excellent follow-through
• Ability to lift and unpack deliveries up to 50lbs; Must have valid driver's license for local errands

Pay: $25.00 per hour

Benefits:

• Employee discount
• Flexible schedule

Work Location: In person