Project Assistant - Migration Project

Save the Children International is the world’s leading independent organization for children. We work in more than 110 countries and work, together with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. In Egypt, Save the Children International has been working to ensure that children’s rights are respected, protected and promoted since 1982. We carry out both long-term development work and, more recently emergency humanitarian work.

This project aims to lay the foundation for two critical, cross-border solutions—case management and interoperable data systems. By using route-based priorities as a starting point and building on existing programming in countries, it aims to strengthen systemic responses and enable governments and partners to build shared frameworks for the protection of migrant children.

Project Implementation

• Ensure that activities are implemented in accordance to the Plan of Action (POA) and in timely manner and in line to project budget and with the Child Protection in Migration Coordination Specialist guidance;

• Supporting project team with administrative and logistical services;

• Issuing payments to field teams and supervising the settlement of open advances;

• Keeping track of project expenses sheet and project financial documents;

• Monitoring cash flow;

• Assist the Child Protection in Migration Coordination Specialist in developing and monitoring the project financial offline trackers.

• Assist team in budget forecasting;

• Carry over all the procurement requests;

• Supporting the project team in organizing trainings, workshops and other events in the field; as deemed necessary;

• Support in coordinating meetings with stakeholder;

• Organize and maintain project files; maintain electronic and paper records;

• Maintain project stationeries supplies inventory;

• Support SCI country office in coordinating some activities for other migration projects under SCI program.

• Conduct visits to other governorates for supporting the set up of other migration projects, and coordinate with the relevant stakeholders and data collection needed for these projects.

• Acting as focal point with the following support unites Finance, Admin and Supply Chain;

• Oversee the procurement process starting issuing and monitoring all the procurement requests ensuring the compliance and filing of required documents in accordance with the donor and SCI policies in collaboration with the procurement department. Follow up on vendor payments and purchase orders;

• Conduct any other tasks requested by Project Manager.
  

Reporting and documentation:

• Maintaining proper inventory records of project material and publication;

• Report weekly to line manager on tasks updates.
  

In case of Emergency:

• Promote children's rights, contributing to their well-being and protection in times of emergencies, guided by humanitarian principles and code of conduct.

• During emergencies, he/she should act in a way that facilitates SCI’s response to emergencies, giving priority to all assigned.

• Be prepared to support SCI interventions in response to emergencies and show needed flexibility

General:

• Demonstrate leadership in relation to Save the Children policies and practice with respect to safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

• Comply with Save the Children policies and practice with respect to safeguarding policy, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

• Embed counter-fraud and ethical controls in all operational processes, ensuring compliance with donor and legal requirements, while collaborating with Finance and Counter-Fraud teams to mitigate risks and conduct assessments for high-value programs.

• Ensure adherence to the Do No Harm principle across all coordination, planning, and implementation activities.