Project Buyer

The Construction Project Buyer is responsible for overseeing the procurement and sourcing of materials, equipment, and services necessary for construction projects. This role plays a vital part in ensuring the timely and cost-effective acquisition of resources, maintaining supplier relationships, and contributing to the overall success of construction projects. This role serves as a key cross-functional partner to project managers, accounting, subcontractors, and leadership to maintain operational continuity, mitigate risk, and drive efficient project delivery.

This is a perfect role for a detail-oriented compliance professional

Essential Duties and Responsibilities

Vendor Onboarding:

• Send vendor onboarding packets to new subcontractors and manage collection of documents. Escalate non-responsive vendors to Project Manager and leadership.
• Review vendor forms such as insurance coverages to ensure compliance. Escalate non-compliant coverages to leadership to seek resolution.

Purchasing and Vendor Coordination:

• Consistently strengthen LHR's vendor bench for new Vendors and Subcontractors.
• Collaborating with core project team on budget, material needs and purchases.
• Assisting with material sign offs with Owners.
• Purchasing materials from suppliers for multi-site projects.
• Study Xactimate estimates to fully understand the insurance scope of work.
• Search for, and schedule site walks with, subcontractors, suppliers, and vendors for projects. Coordinate site walk schedule with the Project Manager(s).
• Send bid packages and requests for proposals to vendors for pricing as needed.
• Save all project documentation to Procore.
• Identify cost-saving opportunities through supplier negotiations, bulk purchasing and alternative sourcing.
• Add new vendors to Procore directory and related projects.

Post-Construction Work Orders:

• Continually monitor the LHR Service email inbox. Document and track warranty tasks relevant to each work order.
• Responsible for managing nation-wide warranty-related work orders from request to completion utilizing Procore and spreadsheet tracking.
• Manage and coordinate material deliveries/orders and repairs with vendors, homeowners, and internal employees.
• Responsible for prompt and frequent communication and responses with homeowners and/or community managers related to open work orders.
• Ensure completion of all service repairs and hold vendors accountable for results.
• Collaborate with Project team on warrantable and non-warrantable construction items and associated warranty expiration dates.
• Responsible for vendor search and onboarding related to warranty work orders.
• Responsible for escalating urgent issues to leadership.
• Participate in job closeout meetings and knowledge transfer from project team.
• Responsible for reviewing and validating invoices related to warranty repairs.
• Communicate and ask questions about any part of project scope that is unclear.
• Lead or support task force teams for key warranty concerns.

Emergency On Call Rotation:

• LHR has a 3rd party emergency call service which Associa communities can contact in the case of an emergency. LHR employees take monthly rotations to be on-call 24/7 to respond to emergency messages.
• Manage the emergency call system and communicate LHR's monthly rotation changes to new team rotation for the upcoming month.
• Proactively monitor if employees have time off and adjust the on-call team accordingly.
• Communicate any personnel changes to the emergency call service. If an employee is no longer employed with LHR, then proactively update his or her rotation group.

Other Duties and Responsibilities

• Must be a team player and able to get along with others.
• Willingness to perform other duties as assigned.

Requirements:

Knowledge and Skills:

• Ability to build relationships with sub-contractors, suppliers and co-workers.
• High proficiency at negotiating contracts.
• Attention to detail and analytical skills.
• Strong background in construction, with focus on estimating, purchasing and field experience.
• Ability to learn and embrace requisite construction related software.
• Strong organizational skills.
• Must be able to wear safety gear at all times while on the job site.
• Knowledge of remodel, reconstitution, restoration projects (documentation, safety, required reporting, regulations, etc.)
• Proficient in Word, Excel and Microsoft.
• Knowledge of OSHA worksite and personal safety
• Knowledge of State or local governmental safety requirements is a plus.
• Professional communication and customer service skills (phone, interpersonal, written, verbal, ).
• Interpretation and completion of verbal and/or written instructions at a proficient
• Time management and time critical prioritization
• Self-motivated, proactive, detail oriented and a team

Education and Experience

• Requires a bachelor's degree and 5+ years of experience in construction purchasing.
• Must be an advocate of continual learning and development.
• 1-3 years of directly related or closely related experience / Customer Service

Travel Requirements

• Travel may be required
• Hurricane Season may require extensive travel

Working Conditions:

• Typical outside work environment year-round (frequent standing, walking, lifting and/or operating powered equipment using proper safety techniques or tools), exposure to elements like rain, heat or cold.
• Overtime may-be required (on-call rotation)

Physical Demands

• Ability to safely operate, climb and perform work on ladders (1-2 stories) – 24-
• Ability to operate smartphone & email (day-to-day operations, basic communication/monthly expense reports)
• Must be able to operate a vehicle from one location to another
• Must be able to lift and carry up to 20 pounds on a frequent
• Must be able to sit, stand, bend, pull/push, grasp, twist, reach above shoulder, walk, stoop, kneel and climb.
• Must be able to use hands and fingers to input data to information system; and talk or hear in order to gather and provide information on departmental processes.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.