Project Closeout Admin

Department: Office
Reports To: Construction Manager
Status: Full-Time, Non-Exempt

We are seeking a highly organized and detail-oriented Project Closeout Admin to join our team. In this role, you will assist Project Managers with the administration and coordination of closeout procedures for multiple construction projects. You will play a key part in ensuring all documentation, compliance requirements, and pay applications are completed accurately and on time.

Key Responsibilities

Coordinate and manage the closeout process for civil construction projects

Collect, review, and submit closeout documentation (warranties, as-builts, operation manuals, compliance certifications, etc.)

Track and follow up on punch list items, outstanding change orders, and required submissions

Facilitate monthly pay applications in coordination with Project Managers and Accounting

Maintain closeout logs, project records, and provide status updates to leadership

Support document control, filing systems, and compliance tracking throughout the project lifecycle

Assist with audits and contribute to process improvement initiatives

High school diploma or equivalent (construction/engineering/architecture knowledge a plus)

Strong verbal and written communication skills

High attention to detail and organizational skills

Ability to work independently and as part of a team

Proficient in Microsoft Office; familiarity with project management software (Procore, Sage 300, Microsoft Project, etc.) preferred

Opportunity to contribute to impactful projects in the civil construction industry

Collaborative and supportive work environment

Growth and development opportunities within the company

If you are an organized, motivated professional who thrives in a fast-paced environment, we encourage you to apply today!

Benefits:

Health, vision, dental, and life insurance.

401K retirement

Competitive hourly wages

Paid weekly

Direct deposit.

PTO

Company Culture: Join a fun, family-oriented company that prioritizes internal growth and offers opportunities to build a rewarding career. We foster a supportive environment where you can create a better future for yourself.