Project Coordinator

Project Coordination & Support

• Assist the Accounts Project Manager in coordinating daily project activities and overall project flow.
• Support in preparing project schedules, timelines, and follow-up trackers.
• Organize and update all project documentation including drawings, approvals, material samples, RFIs, and correspondence.
• Track project progress and report any delays, issues, or risks to the Accounts Project Manager.
• Support in coordinating site activities with the site team, suppliers, and subcontractors.

Communication & Client Handling

• Facilitate clear communication between departments (Design, Procurement, Production, Finance, etc.).
• Follow up with suppliers, vendors, and subcontractors on material delivery, quotations, approvals, and timelines.
• Does the follow-up action points, and circulating updates to all stakeholders.

Procurement & Documentation

• Assist in preparing purchase requests, BOQs, and material submittals as instructed.
• Maintain updated logs for RFQs, quotations, material delivery, variations, and approvals.
• Support in verifying invoices, delivery notes, and subcontractor payments for accuracy before passing to accounts.

Site & Execution Support

• Coordinate site requirements, including material deliveries, mockups, inspections, and approvals.
• Attends installation and hand over projects to clients
• Monitor site progress updates, snagging, and project closeout documentation.

Administrative Tasks

• Manage filing systems, records, and databases related to all assigned projects.
• Prepare reports, follow-ups, and project summaries as required.
• Ensure compliance with company procedures, project documentation standards, and client requirements.
• Organize and update all project documentation including drawings, approvals, material samples, RFIs, and correspondence.
• Track project progress and report any delays, issues, or risks to the Accounts Project Manager.
• Support in coordinating site activities with the site team, suppliers, and subcontractors.

Job Type: Full-time

Pay: AED4,000.00 - AED6,500.00 per month

Experience:

• Fit out works and Mall activation Field: 2 years (Required)