Project Coordinator

JOB DETAILS:

Role: Project Coordinator - NMES

Reporting: Head of Regional Projects KSA Functional: Head of Regional Projects KSA

Job purpose:

• Project Coordinator will be responsible for coordinating and managing all applicable and delegated.
• Administrative activities and tasks on site, including but not limited to the office infrastructure, office equipment.
• Assistance to site personnel, cleaning services coordination, interfacing with third party labor suppliers and site purchasing, and maintaining financial records and files.
• Will collect, analyze, and process all time sheets, and obtain required daily documentation/confirmation of work performed.
• Will collaborate with the Outage Manager and site personnel to assure all work hours are complied.

Key Accountabilities :

▪ Provide staff administrative support to the site management team (GM Service, OM’s and FSE’s)

▪ End user on site – requirements from outage manger, create PR, approval for PR, technical

evaluation. Upon delivery and completion of the order, process all the necessary GR’s or SES’s.

▪ Coordinate and issue gate pass and PPE.

▪ Coordinator for personnel, time sheets, ensuring/addressing HR/IT queries. Hotel/Transport, meals.

▪ Subcontracts Coordinator-dealing with all subcontracts, time sheets, HSE/PPE compliance. Gate

Passes and PPE.

▪ Addressing emergency requirements via petty cash for local procurement, tools/consumables.

▪ Administration – ensuring all the protocol sheets are completed and recorded in the system to be

used in outage report, ensure all lifting plans approved by the person and present on site.

▪ Ensure all method statements and risk assessments, relevant to daily task are distributed.

▪ Any drawings or technical specifications recovered from archive distributed to the team.

▪ Documentation or new raised on site, communicated with IMS to be recorded and available for

the future.

▪ Communication with plant, submitting daily progress report to plants. Keeping archive for all

outage reports

▪ Addressing any concerns, acts as record keeper between outage manager and a plant if any

out-of-scope work are requested. Ensure all procedures are followed to ensure commercial

involved.

▪ General support to outage manger in admin support, to allow outage manager to be able to

spend more time on site

▪ Site office services, i.e. WIFI, printer, stationary, basics

▪ Each outage should have one/Dubai workshop

▪ Final check for ensuring in country state durations is adhered, request flights and transfers

Policies, Processes, Systems & Procedures

Minimum Qualifications:

▪ Bachelor’s degree in engineering

Minimum Experience :

▪ 2 years’ experience in a similar role

Skills:

▪ Strong communication skills.

▪ Ability to plan and organize effectively.

▪ Computer literacy skills.

▪ Ability to work under pressure

▪ Proficiency in Arabic and English.