Project Coordinator / Administrative Assistant

Company Description

Work Force is a leading recruitment and staffing company headquartered in Riyadh and managing operations across Saudi Arabia. We specialise in delivering talent-driven solutions, connecting ambitious professionals with dynamic opportunities, particularly in large-scale event operations, recruitment and staffing services. As a trusted partner in the Kingdom's growing entertainment and events ecosystem, we are committed to developing local talent and fostering career-growth-oriented roles.

Job Description

As a Project Coordinator / Administrative Assistant, you'll provide vital support to the BWG operations team managing administrative functions, documentation, and communications throughout the festival's lifecycle. You will coordinate between internal departments, vendors, and on-site staff to maintain efficient and organized operations during one of Riyadh's largest events.

Key Responsibilities Pre-show / Post-show

• Assist in coordinating overall project operations and functions with the Project Manager, Coordinator and Admin.
• Working with and maintaining vendor relationships.
• Liaise with Project Manager, Coordinator, Admin, and Managers on all levels of operation.
• Manage day to day in office functions (including but not limited to):
  • Staff schedules
  • Manage Float & Float reconciliation
  • Radios
  • Any office needs
  • Vehicle distribution and managing keys
  • Liaise with BWG, Venue, Operations, and all dept. for effective showday operations
• Help organize, pack up, and inventory all departmental supplies during load out.
• Act as a representative for both BWG and client when interacting with patrons, sponsors, vendors, guests and staff.
• Assist BWG team as necessary.

On-site

• Coordinate administrative and operational activities alongside Project Managers and BWG staff.
• Maintain vendor relationships and coordinate with multiple departments (Venue, Operations, Security, etc.).
• Manage daily office needs such as staff schedules, float reconciliation, radios, vehicles, and keys.
• Serve as an operational contact for patrons, sponsors, vendors, and staff.
• Support packing, inventory, and office close-out post-event.

Qualifications

• Must be 21 years or older.
• Valid Saudi driver's license.
• Laptop and smartphone (WhatsApp enabled).
• Proficient in Google Workspace (G Suite).
• Fluent in Arabic and English.
• Excellent multitasking and communication skills with a strong sense of responsibility and discretion.

Additional Information

• Compensation: SAR 600 per day.
• On-site dates: December 8 - .
• Location: Riyadh, KSA.
• High-performing candidates may be invited to join future large-scale event management projects.