Project Coordinator - Clinical Education

Overview

Project Coordinator – Clinical Education (Part Time)

Our team members advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our Academic Affairs Administration team in the role of Project Coordinator – Clinical Education.

We are seeking a highly organized, detail‑oriented, and adaptable coordinator to support onboarding and training efforts for physicians, residents, and advanced practice providers across IU Health. This role provides essential coordination for quality & safety training, controlled substance prescribing education, and other clinical onboarding activities. With a strong emphasis on communication, data management, and cross‑functional collaboration, the Project Coordinator plays an important role in preparing hundreds of new physicians and residents each year to practice safely and effectively within IU Health.

Key Relationships

Reports to: Director – Clinical Education

Direct reports: None

Shift: Part-time, Tuesday – Friday; hybrid model; 1-2 days in office

Location: Indianapolis, IN

The Scope:

This role supports Clinical Education operations within Academic Affairs Administration, including:

• Physician onboarding coordination
• Collaboration with IU Health Medical Group
• Scheduling and facilitating resident training sessions
• Managing logistics for Quality & Safety and Controlled Substance Prescribing training
• Supporting onboarding for 450+ residents who start each June

The Project Coordinator acts as a key operational partner, helping to manage timelines, classroom coordination, communication, spreadsheets, and data systems to ensure training runs smoothly and consistently.

Candidate Qualifications

Candidates for this position will be evaluated according to the following criteria and competencies.

• Bachelor's degree in related field or equivalent years of experience required.

• Clinical license and/or other certifications may be required per unit/department specialty according to patient care policies.

• 0–3 years of experience is required.

• Experience with matrix organization and complex work environment a plus.

• Experience exhibiting professional judgment and diplomacy in handling unexpected problems and frequent interruptions is required.

• Requires basic proficiency in Microsoft Office (Word, PowerPoint, Excel).

Key Responsibilities:

• Coordinate onboarding activities for physicians, residents, and advanced practice providers.

• Manage logistics for Quality & Safety training, including class assignments, rosters, materials, and attendance tracking.

• Serve as a second set of hands in the classroom during large training events and orientations.

• Support controlled substance prescribing education sessions.

• Partner closely with IU Health Medical Group to schedule onboarding timelines, confirm attendance, and communicate instructions.

• Communicate directly with physicians and clinical trainees regarding training schedules and requirements.

• Prepare and send agendas, reminders, updates, and follow‑ups to participants and leaders.

• Manage training spreadsheets, class assignments, tracking data, and database updates.

• Utilize Excel and other systems to organize large volumes of training information.

• Support reporting to leadership and ensure accuracy of records.

• Work in a highly collaborative environment with educators, clinical leaders, coordinators, and administrative partners.

• Support departmental initiatives and project activities as needed.

• Assist other coordinators on the team and contribute to shared team goals.

The “DNA” for Success

• Organized & Detail‑Driven: You thrive on managing details, timelines, class schedules, and onboarding logistics.

• Strong Communicator: You interact comfortably with physicians, residents, clinical leaders, and administrative staff.

• Spreadsheet & Data Confident: You are comfortable managing Excel spreadsheets, databases, rosters, and reports.

• Flexible & Adaptable: You work well in a fast‑paced and evolving environment, juggling multiple priorities.

• Problem Solver: You navigate unexpected issues with professionalism and resourcefulness.

• Self‑Directed: You can work independently within a small team and take initiative without handholding.

• Collaborative & People‑Focused: You support a diverse set of stakeholders from patients to surgeons to administrative staff with ease.

• Comfortable in “Controlled Chaos”: You remain steady and organized amid shifting schedules, large onboarding events, and changing needs.

• Idea Generator: You bring new ideas to improve processes, enhance training operations, and support your team.

Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana’s largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation’s healthiest states.

IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system’s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.

Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.

We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Indiana University Health is Indiana’s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We’re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.