Project Coordinator (Construction Site)

Job Purpose

To support the planning, execution, monitoring, and close-out of construction projects by coordinating resources, documentation, communication, and logistics. The role ensures timely, within-budget, and quality project delivery.

Key Responsibilities & Duties

Project Planning & Scheduling

• Assist in developing detailed project schedules, work breakdown structures (WBS), milestones, and timelines in coordination with the Project Manager.
• Coordinate with subcontractors, vendors, and suppliers to align their deliverables and schedules with the master plan.
• Monitor and update the project schedule as work progresses; flag delays, conflicts, or deviations.
• Ensure task completion within defined timelines and escalate issues when needed.

Coordination

• Track resource requirements (labor, materials, equipment) and coordinate procurement/purchasing with the contracts or procurement team.
• Liaise with suppliers and subcontractors to ensure timely delivery, quality, and compliance with specifications.
• Maintain inventory of materials on site; ensure materials are stored, tracked, and handled appropriately.
• Enhance coordination between internal teams and vendors to minimize delays.

Communication

• Serve as point of contact for internal teams (design, engineering, site, procurement).
• Organize and facilitate project meetings (kickoffs, progress, coordination, site meetings), prepare agendas, record minutes, and follow up on action items.
• Provide regular status reports (progress, cost, risk) to the Project Manager and senior leadership.
• Strengthen communication across all teams to ensure clarity and avoid duplication of effort.

Task Completion

• Maintain all project documentation: contracts, change orders, RFIs (Requests for Information), submittals, drawings, permits, as-built records, site diaries, quality checklists.
• Ensure version control, distribution, and archiving of project documents.
• Generate progress reports, dashboards, and performance metrics.

Quality, Safety & Compliance

• Assist in executing quality assurance / quality control (QA/QC) processes on site (inspections, testing, non-conformance reports).
• Monitor compliance with safety standards, site rules, regulatory & statutory requirements, and company policies.
• Escalate safety or compliance issues to management for prompt resolution.

Identify & Remove bottlenecks

• Identify project risks, bottlenecks, or issues and propose mitigation strategies or alternative solutions.
• Monitor and follow up on issue resolution, change requests, or delays.
• Maintain a risk & issues log and update it periodically.
• Identify & remove bottlenecks proactively to keep workflows smooth

Required Skills

• Strong communication and interpersonal skills.
• Ability to coordinate multiple stakeholders effectively.
• Detail-oriented with strong organizational skills.
• Problem-solving and risk identification capabilities.
• Ability to manage tasks within deadlines.

Qualifications

• Bachelor’s degree (or final year student) in Civil Engineering, Construction Management, Project Management, or a related discipline.
• Knowledge of project management methodologies (WBS, scheduling, procurement, QA/QC) will be preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint); knowledge of project management software (MS Project, Primavera, or similar) is a plus.
• Prior internship or academic project experience in construction/project coordination will be an advantage.

Job Types: Full-time, Contract, Internship
Contract length: 3 months

Work Location: In person